Professional Services Contracts Manager

State of Oklahoma•Oklahoma City, OK

1d•Onsite

About The Position

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office. Under the direct supervision of the Senior Director, the Professional Services Contracts Manager plans, leads and coordinates professional services contract development functions for the agency, estimated at $107 million annually. Analyzes trends, implements strategies, and performs audits to ensure unit is performing efficiently. Schedules staff duties and evaluate work performance.

Requirements

Master’s degree and 2 years of professional experience OR Bachelor’s degree and 3 years of professional experience OR An equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
Knowledge of leadership, financial, and procurement principles; of federal and state laws and regulations relating to public administration; of sources of supply, recent developments and trends in the marketplace and economic factors affecting acquisitions; of the principles and practices of sole source acquisitions, competitive bidding, and contractual agreements; of contract administration principles and practices necessary to monitor performance and resolve conflicts.
Knowledge of and experience in the use of PC systems and software applications, including but not limited to: Oracle PeopleSoft, MS Word, Excel, Access and PowerPoint.
Technical writing skills are required along with the ability to communicate effectively, both orally and in writing; to establish and maintain effective working relationships with others; and to manage work team dynamics and performance.
Must be a Certified Procurement Officer as recognized by the State of Oklahoma.

Nice To Haves

Bachelor’s degree in Business, Accounting, Finance, Public Administration or a closely related field
Four (4) years of experience in acquisition, finance or accounting, two of which were in the employ of a government entity performing purchasing or acquisition activities
Governmental procurement experience
Experience with State of Oklahoma systems (PeopleSoft, P-Card/Works System, or HHS mandated system)
Certification as a Certified Procurement Officer (CPO) that is current and in good standing
Experience in SoonerCare programs
Experience writing and editing legal and/or contractual documents
Experience with procurement of professional services
Experience in the procurement of information technology

Responsibilities

Monitors and analyzes trends in public procurement and implements new strategies to ensure the program aligns with state and agency goals. Assesses changes to program to certify objectives are met.
Researches and interprets applicable federal and state laws, regulations, rules, and policies; prepares impact analysis of proposed legislation; and advises management of need for changes and revisions in agency policy. Advises subordinates, supervisors and other interested groups of the proper interpretation of laws, policies and procedures.
Develops & implements procedures and practices, program evaluation, and problem resolutions. Constructs internal controls to mitigate risk to agency and state. Analyzes workflow & sequence of operations. Ensures deadlines and division goals are met.
Acts as mediator between vendors and agency staff to resolve contractual issues before problem escalates to protest or hearing stage. Reviews facts of disputes and recommends appropriate settlements. Represents agency at hearings before Administrative Law Judge or State Purchasing Director.
Acts as liaison between agency and the Office of Management and Enterprise Services, Central Purchasing Division and the Pre-Audit Division on issues pertaining to budget and encumbrances, and with auditors during agency level procurement system reviews and audits.
Prepares instructions, documents problems and proposes solutions regarding procurement systems and procedures. Prepares necessary reports and maintains records for the area of responsibility in accordance with state and federal statutes and agency policy.
Represents the Oklahoma Health Care Authority at various meetings, including meetings with other agencies, public or private sector groups to explain the functions, procedures and legal guidelines concerning agency acquisitions. Presents professional services contracts to the agency’s Board of Directors for their review and consideration. Conducts periodic training on the agency’s electronic contracts system.
Works with Director of Professional Contracts and General Counsel to ensure that professional services contracting meet all requirements of state and federal law, regulations, and agency policy and operating guidelines. Required to research, understand and implement any new requirements pursuant to state and federal law.
Other duties as assigned.