Professional Assistant-Environmental Compliance

City of Oceanside•Oceanside, CA

About The Position

The City of Oceanside is hiring a Professional Assistant to provide administrative, technical, and program support to the Environmental Compliance team within the Water Utilities department. The team works with City groups, industrial and commercial businesses, and regulatory agencies to support regulatory compliance, prevent pollutants from entering the sanitary sewer system, and help ensure wastewater and drinking water regulations are met. Its work includes industrial pretreatment and related water, wastewater, and air quality compliance activities. The position supports accurate compliance records, customer and internal communications, inspection and sampling coordination, and timely preparation of reports and regulatory documentation. It may also support business outreach, permit and records management, inspection coordination, report writing, monitoring and sampling, laboratory and chemical data review, fats, oils, and grease (FOG) program activities, and follow-up on potential noncompliance or system upsets. The role may occasionally assist with field activities, site visits, or sample collection as assigned and in accordance with training, safety procedures, and staff direction. This is a temporary, hourly, extra-help position that does not include leave or medical benefits and will not exceed 999 hours in a fiscal year. It is part-time and may be flexible between 20 and 40 hours per week.

Requirements

Two years of public sector experience.
One year of customer service experience.
Experience using multi-line phone systems.
A bachelor's degree or higher in public administration, business administration, or a closely related field.
A current, valid California driver's license.
Ability to establish and maintain effective working relationships with employees, City officials, outside agencies, and the general public.
Ability to communicate effectively verbally and in writing.
Ability to perform research queries, data collection, and data analysis.
Knowledge of principles and practices of public administration, supervisory principles and practices, and public relations principles and practices.

Nice To Haves

One to two years of environmental or laboratory experience is highly desirable.
Experience or coursework in environmental compliance, wastewater or water utilities, industrial or commercial business support, regulatory recordkeeping, laboratory analysis, chemistry, biology, engineering, data management, or public-sector administration.
An associate or bachelor's degree in environmental science, engineering, biology, chemistry, public administration, or public health is desirable.
Related coursework, training, or equivalent practical experience may be helpful.

Responsibilities

Maintain and organize electronic and paper records, including industrial user files, permits, inspection reports, sampling results, correspondence, and compliance tracking logs.
Enter, review, compile, and summarize data related to wastewater discharges, industrial inspections, sampling, monitoring, and program performance.
Assist with preparing routine reports, spreadsheets, standard operating procedures, and other regulatory or program documents.
Coordinate inspection and sampling schedules; prepare field forms and materials; track follow-up items and deadlines; and communicate schedule changes to staff and customers.
Respond to routine inquiries from businesses and the public, provide clear information, route technical questions to appropriate staff, and document communications.
Support industrial pretreatment and FOG program activities, including maintaining business inventories, tracking permits and required submittals, and organizing outreach and educational materials.
Coordinate with Water Utilities divisions and City departments to obtain information, resolve administrative issues, and support program needs.
Occasionally assist with field activities, site visits, or sample collection as assigned and in accordance with training, safety procedures, and staff direction.
Analyze and define department-specific objectives and strategies; investigate and conduct research; prepare recommendations and propose responses; and advise supervisors on administrative matters within the City.
Plan and schedule meetings and conferences; prepare agendas and related documentation; coordinate work with divisions, agencies, City staff, and the public; and prepare meeting materials.
Answer phone calls from internal and external customers, schedule inspections, and assist in fulfilling Public Records Requests.
Perform other related duties as assigned.