Professional Assistant III, Facilities Services

Fulton Schools•Atlanta, GA

5d•Onsite

About The Position

The Professional Assistant III for Facilities Services is responsible for providing administrative support to the Executive Director of Facilities Services. The incumbent will be working internally with various departments, local school staff, Board Administrative support staff and externally with municipalities, attorneys, consultants, and community.

Requirements

High School Diploma or GED equivalent
Minimum of 5 years clerical/administrative experience required
Proficient in Microsoft Office and project management tools
Must work well with others and interact positively with both internal and external customers
Must have the ability to work with minimal supervision, meet deadlines, prioritize assignments and communicate and provide updates relative to the progress of the work
Must be able to clearly express ideas, communicate well both verbally and written, ask questions, and listen to others
Must be able to perform responsibilities with a sense of urgency to meet the needs of others, respond to solve problems, and willing to accept a variety of tasks to perform
Must be able to define problems, establish facts and draw conclusions
Must be a professional team player with a high level of positive energy and a can do approach in all activities

Nice To Haves

a minimum of 5 years of commercial real estate and development is preferred
Experience with SAP or other major Enterprise system is preferred

Responsibilities

Assists in preparing budgets related to department management
Assists in preparing documentation for School Board agenda items
Provides support to maintaining documentation for the Building and Grounds Alteration
Requests and prepares correspondence associated with this program
Creates, maintains, and manipulates data (e.g., spreadsheets, databases, graphics, etc.) to generate reports and to locate information in documents, correspondence, etc.
Maintains the departmental calendar to include official business, meetings, conferences, and other department events
Coordinates arrangements for meetings, conferences, and travel through interaction with customers, suppliers, and employees on behalf of the supervisor
Receives and refers telephone calls in a courteous and tactful manner
Maintains highly confidential data utilized by the supervisor/department
Prepares, types and processes correspondence and other documents to ensure accuracy, completeness, and timeliness
Receives, sorts, and distributes department mail in an accurate and timely manner
Provides overall management of the department by ordering office supplies as needed, reconciles credit transactions via the Enterprise Spend Platform, reviews and submits invoices for payment
Maintains electronic and hard copy filing systems
Performs other duties as assigned by the appropriate administrator