Professional Accountant Specialist - 31001092 1

State of Florida•TALLAHASSEE, FL

3d•Onsite

About The Position

The Professional Accountant Specialist serves in the Bureau of Financial Management at the Florida Division of Emergency Management in Tallahassee, Florida. The role manages fiscal operations and financial management for FDEM bureaus, including purchasing card administration, financial transaction processing, disaster-related reimbursement tracking, and oversight of state and federal grant finances. The position coordinates financial coding, documentation, reporting, and monitoring across invoices, revenues, payroll, requisitions, purchase orders, travel reimbursements, contracts, and grant awards. It uses state financial and procurement systems to track expenditures, revenues, balances, budget authority, and award closeouts. The role also supports grant applications, prepares financial summaries and reports, and may assist with subgrantee awards following a disaster declaration. During emergency events, the employee may be required to support Emergency Operations Center activation and deploy to emergency sites with limited notice. Work may involve irregular or extended hours, including nights, weekends, and holidays, and assignments outside the employee’s official headquarters.

Requirements

At least four years of professional accounting or related professional experience; a post-secondary degree in accounting or a related field may substitute year for year for experience.
Knowledge of basic accounting or auditing principles, data compilation and analysis methods, monitoring techniques, and basic mathematics.
Knowledge of Florida accounting, financial, budgetary, and procurement systems, including FLAIR, SAMAS, MFMP, FACTS, and DEMES.
Ability to work extended hours, including nights, weekends, and holidays, during emergency activation and to deploy for up to 14 days with little or no notice.
Ability to review, analyze, and evaluate data and examine financial records.
Ability to work independently with Division, state agency, and federal staff and liaisons in managing grants and related responsibilities.
Ability to use financial and data analysis software.
Ability to understand and apply laws, rules, regulations, policies, and procedures.
Ability to conduct research, prepare reports, obtain critical facts, and use problem-solving techniques.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively orally and in writing and establish and maintain effective working relationships.
Ability to recognize the validity, authenticity, and propriety of accounting and operating records.
Ability to interpret regulations and policies for federal and state programs and awards.
Ability to compile, organize, retrieve, and analyze detailed program financial data, monitor expenditures, and close out state and federal awards.
Ability to use historical financial data to forecast future financial obligations.

Nice To Haves

At least one year of experience coordinating the submission of federal grant award applications.
At least two years of experience using FLAIR or another accounting system and analyzing, compiling, reporting, and reviewing financial data.
At least one year of P-Card administration experience.

Responsibilities

Administer purchasing cards, including processing requests for new cards and cancellations, monitoring charges, advising on P-Card matters, conducting required training, and maintaining related policies and procedures.
Manage and track financial coding and transaction data for invoices, revenues, payroll, requisitions, purchase orders, travel reimbursements, and contract-related expenditures.
Maintain expenditure documentation; prepare payment requests; and monitor purchases and expenditures through FLAIR, PALM, FACTS, MFMP, and DEMES.
Track disaster-related financial information and expenditures, assist with federal or state reimbursement documentation, monitor reimbursement and redistribution to appropriate accounts, and assist with disaster subgrantee awards.
Support financial management of federal and state grant programs.
Coordinate submission of federal grant applications with FDEM staff and program staff.
Monitor accounting, financial, budgetary, revenue, expenditure, and balance information for grant awards; establish financial coding; and maintain complete and accurate grant records.
Compile and coordinate financial information for state and federal grants and other assigned matters.
Prepare and maintain periodic, including monthly, financial data and summaries covering expenditures, revenues, balances, and budget authority for state and federal awards.
Assist with tracking budget authority and closing out completed awards.
Coordinate financial management data with bureau program staff and prepare financial summaries, charts, and graphs showing monthly expenditures and balances.
Coordinate the development and compilation of division-wide financial data for budgeted and actual expenditures, revenues, and balances for state and federal grants administered by FDEM.
Perform other assigned financial functions and responsibilities.
Support emergency response and recovery efforts during EOC activation when required.