Insomniac - Production Payroll & Onboarding Coordinator

Insomniac Events•Las Vegas, NV

19d•$20 - $25•Onsite

About The Position

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. Insomniac is looking for an enthusiastic and passionate Production Payroll & Onboarding Coordinator to provide support to the Production HR team for all event-based onboarding and payroll processing. This position will report to the Production HR Business Partner. This is not a remote position and required fully in office.

Requirements

Bachelor’s degree in Business, Accounting, Finance, or equivalent education
2+ years of experience in processing high-volume or event-based/seasonal hiring and payroll cycles
Knowledge of wage and hour laws, tax laws, and other relevant regulations
Experience with HRIS and payroll systems; Workday experience preferred
Experience with onboarding or background check systems
Maintain strict confidentiality of sensitive payroll and employee information in compliance with company policy and data privacy regulations
Strong problem-solving skills and ability to troubleshoot payroll/timekeeping discrepancies
Proficient technical skills in Microsoft Excel
Proficient skills with timekeeping software(s)
Ability to manage multiple deadlines with urgency and accuracy
Knowledge of the I9 verification process
Flexible with ever-changing duties and schedules
Works well under pressure while maintaining close attention to detail and organization
Excellent verbal and written communication skills
Must be able to tolerate loud noise levels & busy environments
May work in drastic temperature climates working on site at our events
Must be willing to frequently travel to work events during holiday, evening and weekend hours, as required, to meet deadlines
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Responsibilities

Coordinate the end-to-end payroll processing for a workforce of 5,000 seasonal, non-exempt employees across multiple states, on a bi-weely and weekly basis during busy seasons
Stay up-to-date with federal and state payroll laws and regulations to ensure payroll accuracy and compliance
Collaborate with HR and festival managers to verify and process time and attendance data.
Monitor and support all updates to staff rosters for each event
Support the HR team with Workday, Accurate and HSI to onboard high-volume new hires, including data entry, verification, outreach communications and reconciliation.
Audit payroll submissions to ensure accurate and timely payment and onboarding of seasonal employees per show, also auditing for compliant timekeeping and payroll processing
Coordinate with festival managers to ensure their timely submission of payroll. Ensuring all that are onboarded are paid timely
Coordinate with the Production HR team to provide onboarding/payroll updates and follow up with department heads as needed
Close out payroll for every department each show the immediate week after event or after employee works
Responsible for accurate labor coding, ensure accurate labor and wage allocations per shift are audited
Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly
Responsible for all payroll emails, and monitoring group email daily.
Update project management tool to track status of all required tasks
Support Production HR team onsite at shows as needed
Other payroll and HR audit duties/special projects as required
Overtime will be required upon management approval. Flexibility in schedule for busy seasons, urgent matter and business needs
Travel to domestic event sites several times per year (economy) as needed