Production Operations Coordinator, Parade Studio - Full Time (TEMP)

Macy's•Moonachie, NJ

3d•Onsite

About The Position

The Seasonal Parade Studio Assistant assists the Parade Studio & Production Management Teams in various aspects of production for the Macy’s Thanksgiving Day Parade, as well as providing project management and general office support. This role supports the Project Management process on cross-functional projects, schedules meetings, trainings, deliveries, and ticket distributions. It also involves assisting with shipping and deliveries, preparing and updating lists, performing general office duties, providing event assistance and customer service, and aiding in operations like load-in/load-out activities and event setup/strike for various Macy’s holiday events, trainings, and attractions. The role requires a valid driver's license, the ability to operate a larger passenger van, and assistance with purchase card reconciliation and catering. The position fosters an environment of acceptance and respect.

Requirements

Prior experience in administrative and clerical tasks is preferred
Ability to perform accurate and efficient data entry tasks
Excellent phone skills are essential for effective communication
Experience in providing excellent customer service is beneficial
Ability to work independently with minimal supervision
Capacity to handle multiple tasks efficiently in a fast-paced environment
Strong organizational skills, including prioritization and flexibility, are essential for managing various tasks effectively
Knowledge or experience in theatrical/event production, stage management, or company management is advantageous
Strong interpersonal and communication skills are necessary for interacting with team members and external parties
Present a professional image consistent with Macy's brand values
Basic computer skills are required, with experience in Outlook, Excel, Word, PowerPoint, and Publisher preferred
Candidates with a Bachelor’s degree or equivalent work experience in a related field are encouraged to apply
Able to work a flexible schedule, including days, evenings, weekends, and holidays, based on department and company needs
Valid driver's license and the ability to operate a larger passenger van

Responsibilities

Support the Project Management process on cross-functional projects
Schedule meetings, trainings, deliveries, and ticket distributions
Assist with shipping and dropping off deliveries and supplies
Prepare and update RSVP lists, sign-in sheets, and security lists
Perform general office duties including answering phones, taking reservations, conducting research, data entry, and ordering supplies
Provide event assistance and customer service
Aid in other aspects of operations, including load-in/load-out activities, and event setup/strike for various Macy’s holiday events, trainings, and attractions
Assist with purchase cards reconciliation and organization
Assist with catering ordering, setup, and cleanup
Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities