Production Office Assistant
QXO•Winter Haven, FL
•Hybrid
About The Position
The Production Office Assistant provides administrative and operational support to production leadership while serving as a key liaison between production, human resources, and other support departments. This role helps ensure accurate employee records, production reporting, and operational documentation while supporting the day-to-day needs of a manufacturing environment. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced setting.
Requirements
- Strong organizational and multitasking abilities
- Excellent attention to detail and accuracy
- Strong verbal and written communication skills
- Ability to maintain confidentiality and handle sensitive information professionally
- Ability to work independently and prioritize competing tasks
- Strong customer service and interpersonal skills
- Experience in administrative support, production support, human resources support, or operations coordination
- Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams
Nice To Haves
- Experience working in manufacturing, production, construction, or industrial environments
- Bilingual communication skills preferred
Responsibilities
- Support production leadership with administrative tasks and operational reporting
- Track, compile, and maintain production performance data and productivity metrics
- Assist with preparation and distribution of daily, weekly, and monthly production reports
- Maintain production records, documentation, and filing systems
- Support meeting coordination, note-taking, and record retention activities
- Serve as a liaison between production operations and human resources teams
- Support onboarding, employee record maintenance, and workforce administration processes
- Assist with employee timekeeping, attendance tracking, and reporting
- Support employee documentation, benefits administration, and personnel record management
- Maintain confidentiality of employee and company information
- Prepare reports related to productivity, attendance, quality, and operational performance
- Monitor and maintain databases, records, and administrative systems
- Ensure accuracy of production and workforce data
- Assist with data entry, audits, and record reconciliation activities
- Coordinate office supply and production support purchases as needed
- Support communication between production teams and administrative departments
- Assist with special projects and continuous improvement initiatives
- Provide general administrative support to production leadership
- Perform additional duties as assigned
Benefits
- Health Care Benefits
- Paid Time Off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
