Production Manager, Live Programs and Rentals

Powerhouse Arts•Brooklyn, NY

22h•$100,000 - $110,000

About The Position

Powerhouse Arts (PHA), a not-for-profit organization in Brooklyn, is seeking a Production Manager, Live Programs and Rentals to plan, coordinate, and execute public programs, performances, exhibitions, private events, and venue rentals. The role oversees event logistics from initial planning through load-out, working with artists, producers, rental clients, vendors, and internal stakeholders to deliver productions safely, efficiently, and to professional standards. Reporting to the Director of Production, Live Programs and Rentals, the Production Manager collaborates with the Lighting Supervisor / Technical Project Manager, AV Supervisor / Systems Integrator, Venue Rentals team, Operations, Security, Facilities, Program, Development, and external production partners. The position also supports department scheduling, labor and resource coordination, budgets and expenses, equipment and inventory management, production documentation, and the continued development of department procedures and venue operations. The role requires hands-on support with setup, breakdown, and load-in when needed, and a flexible schedule that may include evenings, weekends, and holidays according to event schedules. The stated salary range is $100,000 to $110,000, commensurate with experience.

Requirements

5–7 years of professional management experience in live event production, technical theatre, venue operations, performing arts, festivals, or related production environments.
Demonstrated experience managing complex productions from pre-production through event execution.
Working knowledge of theatrical production disciplines, including lighting, audio, video, rigging, staging, and backstage operations.
Excellent organizational skills and ability to manage multiple concurrent projects and shifting priorities.
Strong interpersonal, client management, and communication skills.
Experience supervising freelance crews, vendors, and production teams.
Ability to remain calm and solutions-oriented in fast-paced live-event environments.
Proficiency with Microsoft Office, Google Workspace, and production scheduling tools.
Knowledge of OSHA, FDNY, DOB, and entertainment industry safety standards.
Flexible schedule, including evenings, weekends, and holidays as required by event schedules.

Nice To Haves

Experience with Vectorworks, CAD, or event management software.
Experience preparing production budgets and tracking project expenses.

Responsibilities

Manage assigned productions from confirmation through completion, serving as the primary production contact for organizers, artists, presenters, and rental clients.
Advance productions by gathering technical requirements, schedules, staffing needs, venue layouts, equipment requirements, and operational logistics.
Lead production meetings, site visits, walkthroughs, and planning sessions with internal departments and external clients.
Coordinate production information across departments and prepare production schedules, ground plans, detail sketches, cue documentation, staffing plans, venue diagrams, event logistics, scopes, and checklists.
Coordinate with the Venue Rentals team from contract execution through event delivery.
Serve as Production Manager for assigned events, supervising activity during load-in, rehearsals, performances, events, and load-out.
Coordinate freelance technicians, stagehands, vendors, and production contractors.
Keep productions on schedule while providing client service and artistic support; anticipate challenges and resolve them in real time.
Coordinate with Lighting, Audio/Video, Operations, Security, Facilities, Catering, and Front of House teams; oversee shift timekeeping and break schedules.
Ensure venues are restored to house standards after events.
Assist with department scheduling, labor coordination, and resource allocation.
Track production budgets, labor costs, rentals, purchases, and other project expenses.
Coordinate equipment rentals, transportation, deliveries, and vendor logistics; assist with supply and equipment purchasing.
Help maintain production inventories, equipment tracking, and storage organization.
Support the development of departmental procedures, documentation, production templates, and operating standards; maintain production records and event documentation.
Maintain safety standards and ensure compliance with Health & Safety, OSHA, FDNY, DOB, and applicable venue regulations.
Explore and organize production department training opportunities as needed and promote safe working practices among staff, freelancers, artists, and vendors.
Monitor production activity to protect facilities, equipment, and artwork; document and communicate incidents, accidents, and operational concerns.
Participate in departmental planning and organizational initiatives, and support improvements to production systems, workflows, and venue operations.
Provide hands-on setup, breakdown, and load-in assistance as needed.
Stay current with industry practices in live event production, production management, and entertainment technology.
Perform other duties as assigned.