Production Manager for Theatre

Palm Beach Atlantic University•West Palm Beach, FL

1d•Onsite

About The Position

In support of the university’s mission and objectives, the Production Manager for Theatre assists the Artistic Director, faculty, and staff with production implementation and other tasks for the theatre program. This role provides administrative support for theatre faculty, staff, and designers, ensuring smooth departmental operations. The Production Manager also assists in managing and assigning student production teams, coordinating roles and responsibilities, and aids in the creation of the annual production calendar and individual show schedules. They attend all production meetings for Theatre Program productions, ensuring administrative coordination and follow-ups, and maintain records and documentation related to productions, student assignments, and departmental communications. Additionally, the Production Manager manages departmental communications with students, faculty, and external partners. The role involves creating and executing Theatre’s annual calendar, including scheduling rehearsals, performances, and events, and securing performance rights, guest artists, and vendor contracts in collaboration with the Artistic Director. They coordinate logistics for rehearsals, performances, and outreach activities. In marketing and outreach, the Production Manager partners with PBA Advancement to develop promotional materials, marketing campaigns, and fundraising initiatives. They track and analyze audience attendance, ticket sales, and financial reports to assess program impact. Collaboration with various PBA departments, including Admissions, Marketing, and Student Life, is key to enhancing theatre program visibility. The Production Manager also assists in community outreach efforts, forming partnerships with schools, arts organizations, and donors, and manages social media and publicity efforts for productions, ensuring engagement with audiences.

Requirements

Post high school training, required; Bachelor's degree, preferred, or equivalent experience.
3+ years of experience in theatre production management or related field.
Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
Adaptable/Flexibility – Ability to change or adjust to change.
Analytical Thinking & Decision Making – Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
Creativity – Ability to think creatively and design creative solutions to problems.
Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
Ability to work non-routine hours during certain times of the year.
Ability to lift/move objects up to 25 pounds.
Ability to sit for prolonged periods of time.
Ability to traverse campus and stairs.

Responsibilities

Provides administrative support for theatre faculty, staff, and designers, ensuring smooth departmental operations.
Assists in managing and assigning student production teams, coordinating roles and responsibilities.
Aids in the creation of the annual production calendar and individual show schedules.
Attends all production meetings for Theatre Program productions, ensuring administrative coordination and follow-ups.
Maintains records and documentation related to productions, student assignments, and departmental communications.
Manages departmental communications with students, faculty, and external partners.
Creates and executes Theatre’s annual calendar, including scheduling rehearsals, performances, and events.
Secures performance rights, guest artists, and vendor contracts in collaboration with the Artistic Director.
Coordinates logistics for rehearsals, performances, and outreach activities.
Partners with PBA Advancement to develop promotional materials, marketing campaigns, and fundraising initiatives.
Tracks and analyzes audience attendance, ticket sales, and financial reports to assess program impact.
Collaborates with various PBA departments, including Admissions, Marketing, and Student Life, to enhance theatre program visibility.
Assists in community outreach efforts, forming partnerships with schools, arts organizations, and donors.
Manages social media and publicity efforts for productions, ensuring engagement with audiences.