Production & Estimating Administrator

JB Roofing•Worthington, OH

7d•Onsite

About The Position

JB Roofing, a Tecta America commercial roofing company established in 1970, is seeking a Production & Estimating Administrator to join its Commercial Roofing Production team. The role provides comprehensive administrative support to all departments, with a focus on estimating and production and the day-to-day operations of the operating unit. It also serves as a resource for the President by providing information, answering questions, and assisting with administrative projects as needed. This is a full-time, onsite position reporting to the Director of Production.

Requirements

High school diploma or equivalent.
Knowledge of office-related practices and procedures.
Computer skills and knowledge of office software packages, including Microsoft Office Suite.
Ability to speak, read, and comprehend instructions, short correspondence, and policy documents, and converse comfortably with associates.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
Strong attention to detail.
Knowledge of business and management principles.

Nice To Haves

College degree preferred.
Previous experience supporting a sales department.

Responsibilities

Plan, organize, and support assigned projects from start to finish.
Prepare quotes, proposals, and other sales-related documents.
Create purchase orders and help manage material purchases.
Coordinate material deliveries, equipment rentals, and other job needs.
Adjust priorities as business needs change.
Communicate issues promptly with vendors, customers, and team members.
Keep project information accurate and up to date; enter and maintain data in company systems and databases.
Prepare project submittals and other required documentation.
Manage multiple tasks and projects while meeting deadlines, and identify potential roadblocks early.
Follow company policies, procedures, and safety guidelines.
Track job-related orders and ensure timely delivery of materials.
Create professional documents, reports, and correspondence; organize project information so it is easy to access and understand.
Use company technology, software, and equipment effectively.
Work independently and as part of a team.
Maintain confidentiality and handle sensitive information professionally.
Assist with Accounts Payable and other administrative tasks as needed.
Answer and direct incoming phone calls and greet office visitors.
Coordinate travel arrangements when required.
Maintain conference rooms, reception areas, and common office spaces.
Monitor office supply inventory and place orders as needed.
Sort and distribute incoming mail and deliveries.
Submit and follow up on building maintenance requests.
Look for opportunities to support customers and generate new business.
Perform other related duties as assigned.