Production Director, Global Race Series

On Board Experiential • New York City, NY

1d • Hybrid

About The Position

On Board Experiential (OBE) is an award-winning, full-service, experience-led agency that creates meaningful brand experiences worldwide. We work out of our homes and physical offices in San Francisco, Los Angeles, and NYC, or wherever our adventures take us! Our clients include Nike, Meta, JPMorganChase, The Infatuation, and Stripe, to name a few. Event Marketer has recognized OBE as one of the best places to work in events. The most important part of our business is our people. They are hardworking, brave and make magic happen on the regular. But under each majestic exterior is a human deserving of a healthy work-life balance. That’s why we believe in recovery days, happy hours, friendly but competitive fitness challenges and company offsites. We conduct open meetings to facilitate discussions that heal, inspire, and bring us closer. We encourage each other to bring our whole selves to work. We want to hear about your lived experiences and unique perspectives. We don't just want you to be unapologetically you: it's part of the job description. Our Production Directors are responsible for all elements of production for each assigned project/program from start to finish and for executing the approved production-specific Scope of Work in support of client goals and objectives. General responsibilities include management and direction of all production related personnel including, but not limited to, internal producers, external producers, third-party vendors/suppliers, and will often involve leading and/or overseeing multiple projects simultaneously at various stages of activation. This person will play a critical and prominent role in the development and management of each event. This includes oversight of the day-to-day management of the Local Race Organizer (LRO) for event planning, execution and wrap-up of the JPMorganChase Corporate Challenge Series hosted in 16 locations across 9 countries globally. In addition, contribute to series wide needs, in conjunction with the other producers. Provide support to the Production team overseeing the other location events and series-wide suppliers and initiatives. By working closely with our internal and external teams in a collaborative manner the Production Director will continuously look to elevate the level at which OBE is operating.

Requirements

• BA/BS in marketing, business administration, communications, or related field.
• 8 – 10 years of direct experience in producing/managing large experiential programs and events including corporate meetings, live event activations, preferably with at least 5 years in an running or multidiscipline event production.
• Large event, big budget activations experience, working with large fabricators and multiple vendors for complex activations.
• Very strong client/customer service experience and focus.
• Must have an extremely strong and diverse experience base that directly applies to this multi-faceted, high demand position.
• Experience with Microsoft 365, SharePoint, Smartsheet, and/or other project management tools
• Exceptional and proven organizational, planning, managerial and client interfacing skills.
• Superior management, leadership, and interpersonal communication skills.
• Excellent ability to manage internal and external crews and staff.
• Ability to multi-task, manage priorities and commitments, and meet deadlines.
• Must be able to work in a VERY collaborative manner both internally, and with clients.
• Excellent computer skills that include Microsoft Office (including PowerPoint)
• Ability to manage projects/events within budget.
• Excellent judgment and decision-making skills, with the ability to pro-actively identify issues/obstacles and effectively create solutions.
• Ability to work independently as well as with expansive internal/external teams.
• Extremely strong working knowledge of and experience with location budgeting and insurance processes.
• Strong Vendor relationships and experience with the competitive bidding process.
• Strong work ethic and ability to thrive and enjoy a dynamic, flexible work environment.
• Must be flexible, and comfortable, in working non-traditional hours as needed (some nights and weekends).
• Enjoys working in a fast-paced, challenging, and fun environment.
• Strong work ethic, integrity, and very positive attitude.
• Willingness to travel up to 50% of the time, including international travel
• Ability and willingness to work in-office, onsite and remote as required.

Responsibilities

• Serve as primary Production team contact throughout the Corporate Challenge event planning cycle with both internal and external teams, including client teams.
• Plan and lead meetings related to race planning, logistics, budget, branding, incident communications and race operations.
• Partner closely with Account team to effectively work with the clients to plan and implement strategies.
• For assigned events, oversee all production related communications, documentation, and required deliverables required by the project in a timely, detailed, efficient, professional, and courteous manner, always maintaining the highest standards.
• Utilize established SOPs, templates, and playbooks.
• Produce detailed project-wide, operational, and logistical plans and procedures, including but not limited to staff plans, detailed R&R grids, workbacks timelines, production timelines, load in and strike schedules, accessibility issues, on-site communications, weather preparedness and contingency planning.
• Create, manage and track detailed event production and operational timeline(s).
• Reconcile all production budgets and prepare post event analysis of production.
• Maintain best practices that meet client needs and provide continual improvement to our operations.
• Serve as a primary point of contact on-site at events in a decision-making capacity.
• Also serve in a support role, such as leading unified command on-site.
• Work on-site at events to ensure operational excellence.
• Collaborate with OBE Leadership and senior level production team, Account, Creative, Strategy, Technology, and others as applicable, on project, departmental, and companywide details.
• Attend and participate in regular and ad hoc internal production and project meetings.
• Keep OBE Leadership and senior level production staff briefed, as applicable, on a regular basis.
• Source and secure new vendors needed as necessary in accordance with the company’s SOP’s and policies.
• This includes competitive triple bidding, negotiation and obtaining signed contracts.
• Oversee premium fulfillment, shipping, ordering and customs importing across all locations.

Benefits

• medical/dental/vision insurance
• employer paid basic life and personal accident insurance
• Annual Profit Sharing/Bonus Plan based on the company’s performance and your individual performance
• 401(k)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• PTO
• STD/LTD insurance benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Senior