Production Department Secretary - Disney Television Animation

The Walt Disney Company•Glendale, CA

6d•Onsite

About The Position

Disney Television Animation (DTVA) has over forty years of legacy as a top producer of kids & family entertainment. Our work is integral to The Walt Disney Company, bringing Disney-branded characters and stories to families’ homes across the globe. DTVA creates both long-form and short-form content spanning traditional 2D, rig-based 2D, CG (preschool), CG (premium), and stop-motion. We create shows in a broad range of unique and innovative styles, and we aim to match the right talent with the right production in terms of skill and artistic style. By submitting an application for this Production Department Secretary job posting, you may be considered for any Production Department Secretary positions that arise until the expiration date provided. Applications for this job posting will expire on May 31, 2026. The Production Department Secretary is the communication hub of a television series production. They are primarily responsible for phones and scheduling meetings for the show leadership and crew, preparing and executing expense reports and show credits, partnering with the script department and story editor, and organizing crew events, as well as purchasing snacks and supplies.

Requirements

Ability to oversee multiple tasks and solve problems in a fast-paced environment
Positive attitude with the ability to be flexible
Excellent organizational, verbal, written, e-social skills and acumen
Mac or PC proficient.
Microsoft Office – knowledgeable use of Microsoft Excel, Microsoft Word, Microsoft Outlook and PowerPoint
Final Draft
Adobe Acrobat Pro
Adobe Photoshop
Knowledge of SAP and Concur

Responsibilities

Coordinating and scheduling meetings for Executive Producers and Line Producer
Maintaining production calendar
Answering phones for Executive Producers taking messages and managing emails
Compiling, ensuring accuracy and distributing show credits
Completing expense reports as per DTVA procedures
Posting record memos to show servers
Interacting with Writers, Line Producers and Story Editors to prepare scripts
Partnering with script department to facilitate distribution of scripts at all key stages of the production: From Premise, Outlines, and all versions of Script (including Final/Numbered and Recording and Conformed) and Pick Ups & ADR, as well as other written material, as directed by Show Runners, Line Producer and Story Editor
Timely formatting of ADR scripts for records
Communication with Casting Department to ensure all pertinent materials are at recording sessions
Assist casting coordinator at records when needed
Completing travel authorizations and coordinating travel for production crew both domestic and international
Ordering supplies for crew/production through SAP E-Source and approved vendors
Increasing crew morale by suggesting and organizing team-building activities (crew potlucks, birthday celebrations, etc.)
Point person for facilities; contact operations for crew needs
Filing & Photocopying as needed
Distribution of materials
Performing all other applicable duties as assigned by Line Producer/Executive
Additional duties as assigned