Production Coordinator REMOTE- Event Production

Encore Global•Orlando, FL

5d•$21 - $27•Remote

About The Position

This position is part of the event production team and will report to the Production Resource Manager, not venue based. The Production Coordinator contributes to production efforts through coordination of both internal and external projects. This role manages logistical and administrative tasks efficiently and effectively while contributing to the success of the Production Department by maintaining accurate records, completing assigned job duties in a timely manner and seeking out new ways to support team members. The Production Coordinator reports to the Production Resource Manager.

Requirements

Bachelor’s Degree or equivalent experience
2+ years of Production or Show Experience preferred.
Excellent communication skills including written, oral and presentation.
Ability to listen carefully, respond intelligently and follows up appropriately and consistently.
Position requires computer knowledge.
Self-motivated, self-starter, sense of urgency, personable and team oriented.
Detail and service oriented with strong organizational skills.
Ability to consistently meet deadlines
Experience in administrative functions preferred.

Responsibilities

Assist in timesheet completion and tracking project related hours.
Partner with Producers and Production Managers on event logistics.
Support the show team (Producer, PM) with owning the kick-off & tie down meetings, scheduling client and show team calls.
Create and maintain electronic show folders / channels (project management tools) from each project’s inception, file past show folders and maintain directory.
Travel coordination for show crews.
Track tasks, milestones and deadlines within the project management tool.
Assist in collection and organization of show related content (graphic files, video files and still photos).
Regular travel and show-site support required.
Attend pre and post-show meetings for job sign off.
Assist in completion of post-show reports.
Assist in completion and verification of deliverables, media, etc.
Completion of expense reports and finalizing job related expenses.
Perform other duties as assigned.