Event Coordinator

The Christian and Missionary Alliance National Office•Reynoldsburg, OH

7d•Onsite

About The Position

The Christian and Missionary Alliance (C&MA) is seeking an Event Coordinator. This is a full-time position located in Reynoldsburg, Ohio. This position works under the direction of the Director for Events and is responsible for coordinating events with a focus on biennial Council. In the performance of these duties, this position will support the overall mission of the C&MA.

Requirements

Four-year college degree in related field preferred
Requires 3-5 years of event coordinating experience
Strong written and verbal communication skills
Ability to manage multiple projects simultaneously

Responsibilities

Perform preliminary site visits and evaluations of event venues; ensures property is adequate for needs and requirements of event
Sends requests for proposals to potential meeting venues and/or city�s convention and visitors bureau
Summarizes proposals and provide recommendations for sponsoring office
Provides excellent written and verbal communication to sponsoring offices and anyone who contacts the Events Office, including event delegates, National Office personnel, venues, districts, and the public
Processes payments on a timely basis; reconciles monthly revenue and payments per registration revenue reports
Provides accurate accounting spreadsheet reports to the Accounting Office; reconciles post-conference invoices and journals
Provides logistical support for Alliance events, including all pre-event, onsite, and post-event details, plans for air travel, ground transportation, and lodging per sponsoring office requests
Ensures contract with venue is accurate, including sleeping room quantities, dates, meeting rooms, break-out rooms, menus, cost, room setup, audio/visual, and meal functions
Negotiate rates, reviews and signs banquet event orders
Use selected online software to build registration sites for sponsoring office requests
Create registration reports, accounts with past due balances reports, and other reports as requested
Ensures an effective and user-friendly registration process
Provides feedback to director for Events and sponsoring office on registration numbers or concerns, responds promptly and professionally to questions and requests from sponsoring office, registrants, and venue staff
Provides critical documentation to facilitate events support such as procedure manuals, system handbooks, training documentation, and general technical documentation
Develops reports, maintains and updates event timelines and procedures manuals
Assist in developing the policies and procedures for the Events Office
Manages the end-to-end contract review process by submitting contracts through ContractSafe, tracking reviews, obtaining fully executed agreements, and ensuring proper storage and documentation in accordance with company procedures
Serves as a member of the Council team as well as assists with the site selection team; assists with contract negotiations
Attends and supports pre-events, onsite, and post-event logistical for biennial General Council
Provides General Council event support as requested by the Director for Events in any of the following capacities: Facilitate registrations, confirmations, payments, itineraries, ground transportation, lodging, meeting spaces, audio/visual needs, and meal functions
Coordinates special needs for event attendees
Manages contract requirements, room blocks, meeting rooms, rates, and equipment
Provides onsite event support, communications before, during, and after the event, event delegates, coordinators, speakers, vendors, and the public