Production Coordinator (Junior, Mid. Senior)
About The Position
Stellar is seeking organized, proactive, and detail-oriented Production Coordinators at the Junior, Mid-Level, and Senior experience levels to join their team for a Marvel Animation streaming series. Production Coordinators are essential to the production pipeline, working with the Production Manager, Supervisors, Artists, and external partners to ensure clear communication, on-track schedules, and effective team support. The ideal candidate is calm under pressure, highly communicative, organized, detail-oriented, proactive in problem-solving, and adaptable to changing priorities. Success in this role hinges on balancing meticulous attention to detail with strong interpersonal skills and a collaborative spirit.
Requirements
- Junior Level: Organized, eager to learn, basic understanding of animation, CG or production workflows is helpful.
- Mid-Level: Experience working within a CG animation, VFX, or production-related pipeline; can independently coordinate departmental workflows.
- Senior Level: Highly experienced in production coordination; can confidently support complex departments and large-scale workflows.
- Solid understanding of production and CG animation processes.
- Superb written and verbal communication skills, paired with a positive attitude and a willingness to see problems as challenges.
- Proficient with Google Workspace and MS Office suites (Excel/Word).
- Proficient with Flow Production Tracking (formerly ShotGrid).
- Legally eligible to work in British Columbia, Canada.
- Detailed-oriented + reliable.
- Comfortable managing multiple priorities.
- Receptive to feedback and direction.
- Interested in growing within production.
- Comfortable running review/dailies independently (Mid-Level).
- Comfortable tracking complex schedules and quotas (Mid-Level).
- Comfortable anticipating scheduling conflicts/bottlenecks (Mid-Level).
- Comfortable communicating directly with Supervisors and Artists (Mid-Level).
- Managing shifting priorities with minimal oversight (Mid-Level).
- Identifying workflow flaws and proposing solutions to iron out the wrinkles (Mid-Level).
- Managing high-volume or technically demanding departments (Senior Level).
- Coordinating outsourced/vendor workflows (Senior Level).
- Proactively identifying production risks and escalation points (Senior Level).
- Helping maintain operational consistency across departments (Senior Level).
- Supporting production leadership in driving department priorities (Senior Level).
Nice To Haves
- 2D animation pipeline experience is a great asset.
- Experience in episodic CG animation pipelines.
Responsibilities
- Proactively maintain and update departmental schedules, task tracking, and production data with accuracy and consistency.
- Track assignments, quotas, revisions, approvals, and delivery milestones across departments.
- Identify scheduling risks, bottlenecks, or missing information early and escalate concerns appropriately.
- Coordinate outsourced work and help monitor external deliveries against production timelines.
- Prepare weekly status reports and updates for leadership.
- Ensure Artists and Supervisors have all the materials, references, and information they need to complete work efficiently.
- Communicate priorities, deadlines, changes, and approvals to Artists clearly and empathetically.
- Organize, archive, and distribute production materials effectively.
- Prepare review sessions, dailies, and production meetings from both a technical and logistical standpoint.
- Confidently operate the software (Flow Production Tracking/RV) to pull up Shots/Assets during reviews and approvals.
- Able to troubleshoot minor technical and/or playback issues during reviews when needed.
- Record and publish clear, actionable notes from meetings that accurately reflect ownership, action items, and priority.
- Mentoring Junior Coordinators or Production Assistants (Senior Level).
- Implementing and improving departmental workflows for better efficiency (Senior Level).
Benefits
- Flexible hybrid schedule
- Extended health benefits
- Professional development support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
