Production Coordinator - Thinkingbox

Thinkingbox•Chicago, IL

5d•$60,000 - $70,000•Hybrid

About The Position

As a Production Coordinator, you will support the planning and execution of integrated projects across experiential, content, social, and digital. You will work closely with Producers, Project Managers, Creative teams, and external partners to help keep projects running smoothly from kickoff through delivery. This role is ideal for someone who thrives in a fast paced agency environment, enjoys problem solving, and is eager to grow their production career across multiple disciplines.

Requirements

1 to 3 years of experience in production coordination, project coordination, or a related role, ideally within an agency or production environment
Experience or strong interest in experiential, content, social, and digital production
Exceptional organizational and time management skills
Strong attention to detail and follow through
Clear written and verbal communication skills
Ability to manage multiple projects at once in a fast paced environment
Comfortable working with tools such as Google Workspace, Slack, and project management platforms
A collaborative, proactive, and solutions oriented mindset

Nice To Haves

Experience supporting live events, activations, or on site productions
Experience in the hospitality/service industry
On set experience
Familiarity with content production workflows including video, photography, and social
Basic understanding of budgets and production finance
Experience working with external vendors and freelancers

Responsibilities

Support Producers and Project Managers on experiential, content, strategy, social, and digital projects
Assist with project scheduling, timelines, and production calendars
Help coordinate internal teams, freelancers, vendors, and external partners
Track project deliverables, assets, and approvals
Prepare call sheets, production documents, and status updates
Assist with budgets, purchase orders, invoices, and expense tracking
Help ensure projects stay on scope, schedule, and budget
Support on set or on site production as needed
Maintain clear and consistent communication across teams