Production Coordinator (Seasonal, up to 40-50 hours per week, mid-June to late-September)

WOLF TRAP FOUNDATION FOR THE PERFORMING ARTS•Vienna, VA

14h•$23•Onsite

About The Position

In coordination with Wolf Trap Foundation Production Managers: Assist in advancing production elements of touring Artists. Distribute show documents to department heads. Generate and distribute daily schedules. Generate and distribute crew call schedules. Maintain production databases and production show files. Compile information for, and attend, weekly production meetings. Provide stage coverage as directed by Wolf Trap Foundation Production Managers. Coordinate rentals with vendor representatives in a professional and friendly manner. Provide support for all auxiliary activities, including but not limited to: VIP Programs. Artist Meet and Greets. Wolf Trap Foundation’s onsite activations. Provide administrative support to Wolf Trap Foundation Staff. Other duties as assigned.

Requirements

3-5 years’ experience in live performance, music venue, and/or touring positions.
Basic knowledge of Microsoft Office, Excel, and Calendar Management.
Strong interpersonal, communication, organization, and time management skills.
Ability to work well under pressure, in all types of weather, and outdoors.
Ability to work early mornings, late nights, and weekends.
Must be able to read stage plots, lighting plots, and audio input lists.
Must be available 40-50 hours a week from May-September.
Must have a valid driver’s license.
Ability to lift up to 25 pounds.
We’re pleased to consider applicants who will be physically located in and who will have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment.
The Foundation does not offer fully remote work for any positions.
Applicants who reside in any other state would be required to be physically located in and provide a local address in Virginia, Maryland, or the District of Columbia prior to starting work for Wolf Trap Foundation.
Wolf Trap Foundation for the Performing Arts is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive work environment that embraces and encourages different perspectives. We work to reflect and be representative of the communities in which we serve and in which we reside.
Qualified individuals with disabilities and disabled veterans who need assistance or an accommodation in our job application processes should contact [email protected].
An offer of employment is contingent on successfully passing a background check.

Responsibilities

Assist in advancing production elements of touring Artists.
Distribute show documents to department heads.
Generate and distribute daily schedules.
Generate and distribute crew call schedules.
Maintain production databases and production show files.
Compile information for, and attend, weekly production meetings.
Provide stage coverage as directed by Wolf Trap Foundation Production Managers.
Coordinate rentals with vendor representatives in a professional and friendly manner.
Provide support for all auxiliary activities, including but not limited to: VIP Programs, Artist Meet and Greets, Wolf Trap Foundation’s onsite activations.
Provide administrative support to Wolf Trap Foundation Staff.
Other duties as assigned.