Production Coordinator (Project-Based Role)

Meow Wolf•Santa Fe, NM

25d•Onsite

About The Position

Meow Wolf opens portals of possibility. Come as you are! We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world. We share a strong commitment to Belonging through our values of: Collaborative Creativity, Provocative Playfulness, Outsiders Welcome, Authentic Compassion, and Audacious Courage. The Production Coordinator is responsible for supporting the Artistic, Development and Production team in the management, oversight, monitoring, budgeting, scheduling and expediting of the design development and execution of exhibition elements. These elements include artwork, fabricated elements, scenic design and facades, and set design/scenic interiors inside the exhibit. The Production Coordinator is responsible for the effective documentation and coordination of all show elements within scope, and for the dissemination of information to and between departments, vendors, creative stakeholders and project leadership. The Production Coordinator will also be responsible for general administrative tasks, data entry, errands and ordering.

Requirements

Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
3+ years of administration/production experience and/or holding a support role for people, teams, or organizations.
Experience managing complex schedules and deadlines.
Experience working in an environment where discretion regarding sensitive or confidential information was required.
Experience in working within collaborative teams of all sizes and ability to communicate clearly, professionally and effectively.
Proficiency with Google Suite, Microsoft Office, and Gantt Charts.
A working cell phone is a required tool for this position.

Nice To Haves

Strong organization, strong written and verbal communication, a can-do approach to collaboration, and good interpersonal skills.
Ability to work effectively under pressure, meet deadlines and drive projects to completion.
Knowledge of document management, transcription and other administrative procedures.

Responsibilities

Assist in the creation, storage, and distribution of Production Worksheets, Production Kickoff Agendas, and Operations Worksheets for internal build teams
Work with our team of Production Managers to develop a small but detailed gantt that illustrates each step of the build process for the production element at hand, and in this document the labor hours spent by each team member will be tracked and associated with a specific production step.
Assist the Production Director in scheduling individual team members’ time on our internal production Gantt Board, by feeding in information from each production element’s detailed gantt.
Keep a tidy digital workspace, linking all production documents, cut files, 3D models, and purchased part cut sheets in their proper place and ensuring that production team members can access the files they need to throughout a project
Schedule and attend a variety of production-focused meetings, ensuring that all meetings have a clear agenda, taking notes, and distributing notes to attendees afterward
Manage daily schedules, calendars, timelines, and meetings of AD&P Production Managers
Coordinate and schedule travel, meetings, and appointments for managers, employees and recruits
Other duties as assigned, toward the successful creation and tracking of artistic production.