Production Coordinator (Project-Based Role)

Meow Wolf•Santa Fe, NM

27d•Onsite

About The Position

Meow Wolf opens portals of possibility. We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world. We share a strong commitment to Belonging through our values of: Collaborative Creativity, Provocative Playfulness, Outsiders Welcome, Authentic Compassion, and Audacious Courage. This is a project-based position with an anticipated duration of 18 months, located on-site in Santa Fe, NM.

Requirements

3+ years of administration/production experience and/or holding a support role for people, teams, or organizations.
Experience managing complex schedules and deadlines.
Experience working in an environment where discretion regarding sensitive or confidential information was required.
Experience in working within collaborative teams of all sizes and ability to communicate clearly, professionally and effectively.
Proficiency with Google Suite, Microsoft Office, and Gantt Charts.
Strong organization, strong written and verbal communication, a can-do approach to collaboration, and good interpersonal skills.
Ability to work effectively under pressure, meet deadlines and drive projects to completion.
Knowledge of document management, transcription and other administrative procedures.
Applicants must be currently authorized to work in the United States on a full-time basis.

Responsibilities

Assist in the creation, storage, and distribution of Production Worksheets, Production Kickoff Agendas, and Operations Worksheets for internal build teams.
Assist in finding artwork from project documents, locating material information, and taking special note of FR and recycled materials.
Work with Production Managers to develop a detailed Gantt chart illustrating each step of the build process for the production element at hand, tracking labor hours spent by each team member and associating them with a specific production step.
Assist the Production Director in scheduling individual team members’ time on the internal production Gantt Board by feeding in information from each production element’s detailed Gantt.
Maintain a tidy digital workspace, linking all production documents, cut files, 3D models, and purchased part cut sheets in their proper place and ensuring production team members can access necessary files.
Schedule and attend production-focused meetings, ensuring clear agendas, taking notes, and distributing notes to attendees.
Manage daily schedules, calendars, timelines, and meetings of AD&P Production Managers.
Coordinate and schedule travel, meetings, and appointments for managers, employees, and recruits.
Perform other duties as assigned, toward the successful creation and tracking of artistic production.