Production Coordinator, A+E Studios

A+E Global Media•Los Angeles, CA

7d•Hybrid

About The Position

A+E Global Media is in the storytelling business, bringing consumers new ways to experience stories through new talent, narratives, and characters. The Production Coordinator supports the Head of Production by managing complex scheduling, production documentation, reporting, travel logistics, payment processing, and cross-department coordination across multiple scripted television projects. This role serves as a central operational hub for Studio Production, bridging with Creative, Finance, Business Affairs, Legal, and external partners. The Production Coordinator ensures accurate documentation, timely communication, and smooth execution of workflows throughout development, prep, production, and post.

Requirements

2+ years of relevant industry experience
Are local to the L.A. area and will work from Century City office 3 to 4 days a week.
Have a positive and upbeat demeanor with strong time management and multitasking skills
Strong communication, written, and organizational skills are essential
Candidate must be able to work well in a fast-paced environment, work independently and manage multiple projects under tight deadlines
Must work well in a team environment and maintain strong internal and external relationships.
Proficiency in Microsoft Office, Airtable and Scenechronize and familiar with on set paperwork.
Must be able to handle maintain confidentiality

Nice To Haves

Passion for TV and cutting-edge technology and content

Responsibilities

Provide daily operational and administrative support to the Head of Production and the scripted production team.
Prepare and send a daily agenda outlining meetings, priorities, deadlines, and production updates.
Manage high-volume calendars and coordinate executive-level meetings across multiple departments and time zones.
Serve as a primary point of contact for internal Studio teams and external partners.
Maintain the daily schedule for the Head of Production.
Schedule various department meetings for the Head of Production and larger group meetings for the scripted production team with production service companies, producers, vendors, agencies, and production facilities.
Lead the coordination of series production and concept meetings in collaboration with production office teams.
Create internal Studio calendar invites for all external series production meetings as needed.
Support pre-commencement kick-off meetings and post-mortem sessions through agenda preparation and coordination of all key participants.
Capture detailed notes and action items during meetings, maintaining accurate records in Airtable and Box.
Coordinate weekly reminders with Production and Production Finance teams to ensure meeting updates are collected and accurately reflected in the Excel tracker.
Share materials in advance of meeting, screen share as needed, and note changes, comments and corrections during the weekly Studio meeting.
Prepare and coordinate execution of commission agreements.
Gather individual/Loanout company information and ensure alignment with internal payment processing requirements.
Ensure agreement details match Production Finance payment records to avoid delays.
Track and update payment statuses regularly in Airtable.
Book executive travel through Disney Global Travel, including hotel, flights and ground transportation.
Create travel itineraries and team travel grids as needed.
Monitor travel expenses, manage itinerary changes, create travel agendas, and resolve travel related issues as they arise.
Manage expense reporting for the Head of Production including receipt collection, approval tracking, and resolution of returned submissions.
Ensure compliance with A+E’s travel and expense policy.
Coordinate retrieval, delivery, and storage of production assets.
Oversee digital document organization for scripted projects across Box and Scenechronize.
Maintain and update project document trackers and studio comparison grids.
Support the coordination of vetting meetings for production service partners and key production roles, tracking meetings and follow-ups in Airtable.
Support cross-team communication with Production, Finance, Legal, and Creative leadership.
Remain flexible and responsive in a fast-paced production environment.
Support urgent production issues and last-minute scheduling needs.
Serve as a point of contact for external teams seeking project status updates.
Track long-term Studio deadlines, offsites, and departmental initiatives.