Production Coordinator, Visual Merchandising - Calvin Klein

PVH • New York, NY

5d • Hybrid

About The Position

Assist in the production process for 2D initiatives (such as signage/window clings/lightbox rollouts and store amplifications) for all Calvin Klein and licensee brands in our Wholesale locations. This role involves managing production for North America 2D initiatives to ensure quality standards, budgets, and timing are met. The coordinator will partner with North America/Global Marketing and Sales on 2D strategy and timelines, create distribution lists for vendors, and provide mechanical files for production. They will also create store distribution files that align with budget requirements, communicate with vendors for production details, budgets, and timelines, and manage purchase orders (PO) and track budgets across all projects. The role supports concepts via rendering and versioning, coordinates the sample approval process with vendors, and partners with the VM team on showroom graphic needs. A key responsibility is creating production timelines to ensure on-time delivery of all assets, maintaining accurate budget trackers, timelines, and project recaps. Support for the installation of graphics, windows, and in-store elements is also required, including managing quality control of installation and fabrication, and attending overnight/early AM installs as needed. The position owns projects from kickoff through final delivery, including post-installation review and recap. Additionally, the role assists in the bidding and vendor selection process in partnership with procurement, identifies and implements process improvements to streamline production workflows and communication, and serves as a primary point of contact for field teams, managing day-to-day communication via Teams and email. Gathering and analyzing field feedback and store execution images to inform future improvements, responding to inbound orders and requests from stores and field partners in a timely manner, and providing updates, guidance, and troubleshooting support are also part of the duties. Researching and developing new and innovative production techniques with a focus on sustainability, updating and maintaining the marketing library, managing digital filing/archives of all marketing and project information, and conducting competitive research to ensure brand relevancy and guarantee innovation are also key aspects of the role.

Requirements

• Minimum 2 years’ experience in Visual Production and Creative Project Management experience
• Bachelor’s Degree or equivalent work experience
• 2D/3D Production and Installation Experience with premium product
• Demonstrated knowledge of materials and cutting-edge production techniques and ability to continue research on innovative methods
• Ability to interface with corporate partners and outside vendors with excellent communication skills and able to maintain good vendor relationship
• Experience or knowledge of retail schedules
• Ability to work on multiple projects simultaneously with short timelines
• Ability to react quickly with a strong sense of urgency in a fast-paced environment
• Excellent communication and presentation skills
• Possess a strong interest in retail environments, production, interior design, and new technologies
• Strong computer skills and demonstrated proficiency in Microsoft Suite and Photoshop
• Knowledge of Sketchup/Layout and Adobe Suite

Nice To Haves

• Some Travel required
• Lifting required

Responsibilities

• Help manage production for North America 2D initiatives to ensure quality standards, budgets, and timing are met
• Partner with North America/Global Marketing and Sales on 2D strategy and timelines to create distribution lists for vendors.
• Provide mechanical files for production.
• Create store distribution files that align with budget requirements.
• Communicate with vendors for production details, budgets and timelines
• Manage purchase orders (PO) and track budgets across all projects
• Support concept via rendering and versioning
• Coordinate sample approval process with vendors
• Partner with VM team on showroom graphic needs
• Create production timeline to ensure on time delivery of all assets
• Maintain accurate budget trackers, timelines and project recaps
• Provide support of installation of graphics, windows and in-store and manage the quality control of installation and fabrication, and attend overnight/early AM installs as needed
• Own projects from kickoff through final delivery, including post-installation review and recap
• Assist bidding and vendor selection process in partnership with procurement
• Identify and implement process improvements to streamline production workflows and communication
• Serve as a primary point of contact for field teams, managing day-to-day communication via Teams and email
• Gather and analyze field feedback and store execution images to inform future improvements
• Respond to inbound orders and requests from stores and field partners in a timely manner, providing updates, guidance, and troubleshooting support
• Research and develop new and innovative production techniques with focus on sustainability
• Updates and maintains marketing library
• Manages digital filing/archives of all marketing and project information
• Conducts competitive research to ensure brand relevancy and guarantee innovation

Benefits

• Competitive pay
• bonus programs
• best in class medical insurance
• vision insurance
• dental insurance
• life insurance
• disability insurance
• An above-market 401(k) contribution
• Generous company-paid holidays
• paid time off
• hybrid working arrangements
• volunteer opportunities
• seasonal hours
• flexible work schedules
• A variety of wellbeing tools and programs such as, Headspace membership
• reimbursement for fitness memberships and/or digital meditation subscriptions
• the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities
• Access to services for childcare, elder care, adoption preparation, pet care
• reimbursement for backup care when your regular plans fall through
• Receive support for continued education including tuition reimbursement
• Shop at our company outlets and e-commerce sites at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree