Coordinator, Studio Operations - Calvin Klein

PVH • New York, NY

5h • Hybrid

About The Position

The Studio Operations Coordinator – Post-Production & Global Workflow Support is a highly detail-oriented operational role responsible for executing and maintaining critical workflows across vendor-provided imagery (VPI), CreativeForce data integrity, and post-production pipeline tracking. This role serves as the day-to-day operational backbone to the Studio Operations Manager, ensuring data accuracy, asset readiness, and seamless image flow across seasonal and evergreen content. The position requires strong analytical skills, systems proficiency (CreativeForce, DAM, Excel), and the ability to proactively manage high SKU volume in a fast-paced, global environment. This individual is execution-focused, systems-driven, and highly organized — with the ability to identify issues early and partner cross-functionally to protect timelines and reporting integrity.

Requirements

• Bachelor’s degree in business, Marketing, Production, Operations, or related field preferred
• 4-7 years of experience in studio operations, marketing operations, digital asset management, or production workflows
• Experience managing high SKU volume in retail, fashion, or consumer goods environments preferred
• Strong proficiency in Excel (formulas, data validation, conditional logic, file standardization)
• Experience with CreativeForce, DAM platforms, or comparable workflow systems
• Exceptional attention to detail and data integrity
• Ability to manage high-volume, deadline-driven workstreams
• Strong cross-functional communication skills
• Proactive problem-solving mindset
• Comfortable working within evolving workflows and global team structure

Responsibilities

• Manage end-to-end processing of vendor-provided imagery (VPI) across approximately 800 SKUs per season and over 12 global vendors
• Standardize varied vendor workflows to ensure consistency in file delivery, formatting, and naming conventions
• Validate and correct file naming conventions using Excel formulas, data validation tools, and automation scripts to ensure alignment with internal standards
• Coordinate product data and image uploads with the DAM team to ensure seamless ingestion and system alignment
• Proactively identify and request missing assets from vendors to protect delivery timelines
• Maintain clear tracking documentation and ensure buyers are consistently updated on image status and asset readiness
• Flag systemic vendor inconsistencies and propose workflow improvements to leadership
• Manage CreativeForce data maintenance by uploading approximately 300-500 late adds per season in a timely manner
• Ensure metadata accuracy, SKU-level alignment, and adherence to seasonal style guides
• Maintain seasonal master tracking files to capture all updates, revisions, and late changes
• Safeguard reporting integrity by validating data inputs before system uploads
• Partner with regional teams to confirm sample status, SKU readiness, and photography coverage completeness
• Support quality control checks to ensure complete image coverage across all seasonal buys
• Monitor Dotcom/Wholesale overlap leverage under the updated workflow model
• Submit leverage requests when applicable to optimize asset utilization
• Review studio status reports to ensure assets move efficiently through the post-production pipeline
• Proactively identify delays, inconsistencies, or one-off issues and escalate to cross-functional partners
• Maintain centralized visibility into upload notes, revisions, and dependencies
• Support timeline adherence by coordinating with post-production teams on priority shifts and bottlenecks
• Perform quality control on images as needed, ensuring consistency with descriptions and accuracy of retouching and image leverages/QCing images
• Maintain SKU-level trackers to monitor asset flow, vendor delivery, upload completion, and leverage utilization
• Build and maintain structured Excel tracking files to support operational reporting
• Support preparation of weekly operational updates for leadership review
• Ensure data consistency across CreativeForce, DAM, and internal tracking systems
• Formulate ad hoc reports based on requested needs, ensuring timely and accurate insights

Benefits

• Competitive pay
• bonus programs
• best in class medical insurance
• vision insurance
• dental insurance
• life insurance
• disability insurance
• An above-market 401(k) contribution
• Generous company-paid holidays
• paid time off
• hybrid working arrangements
• volunteer opportunities
• seasonal hours
• flexible work schedules
• A variety of wellbeing tools and programs such as, Headspace membership, reimbursement for fitness memberships and/or digital meditation subscriptions, and the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities.
• Access to services for childcare, elder care, adoption preparation, pet care, plus reimbursement for backup care when your regular plans fall through.
• Support for continued education including tuition reimbursement.
• Shop at our company outlets and e-commerce sites at a discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree