Production Coordinator, Graphics & Marketing

Pae Consulting Engineers•Portland, OR

8d•Hybrid

About The Position

The Production Coordinator – Graphics & Marketing supports the execution of graphic and marketing materials by coordinating production tasks, workflow processes, quality control activities, and operational support functions. This role ensures deliverables are prepared accurately, timelines are met, and marketing operations are supported efficiently. This is an operations-focused role serving both the Graphics and Marketing departments. Who We Are PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.

Requirements

Associate or Bachelor’s degree in Marketing, Communications, Graphic Design, or related field, or equivalent experience
1–3 years of experience in production coordination, marketing operations, or design support
Proven Strong organizational and coordination skills
Attention to detail and commitment to quality
Ability to manage multiple tasks and deadlines
Clear communication and cross-functional collaboration skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Nice To Haves

Experience in a professional services or A/E/C environment preferred
Familiarity with Adobe InDesign preferred
Experience with CRM systems and digital asset management platforms preferred

Responsibilities

Prepare, format, and update graphic materials using established templates and brand standards
Support production of internal corporate graphic materials and marketing collateral
Assist with image selection and file preparation for digital and print delivery
Organize, name, archive, and maintain digital assets and graphic files within Adobe Creative Cloud Libraries
Conduct quality control reviews and periodic audits to ensure deliverables meet established brand, accuracy, and formatting standards
Support client presentation development and accreditation, with Marketing and Graphics staff, including PowerPoint or other content development, and AIA accreditation and certifications
Manage requests, web inquiries, and ticketing service, ensuring that tasks are correctly assigned and closed out, working with department management
Maintain visibility of production status and communicate risks, constraints, or delays to leadership
Support clear coordination between designers, marketers, and internal stakeholders
Coordinate procurement, invoicing, and asset management for external marketing photography services
Provide administrative support for marketing operations, including conference tracking updates, CRM data entry, invoice and payment coordination, and corporate sponsorship tracking and fulfillment
Manage PAE Living Building tour and event requests, coordinating scheduling and tracking in partnership with Operations
Partner with Operations to support PAE-hosted, client-facing events, ensuring coordinated execution and shared capacity across teams
Perform other duties as assigned

Benefits

Employer paid health insurance (medical, dental, vision)
Annual 401k profit sharing based on company profit for the year and account contribution
Professional development reimbursements including state registration and professional association dues
Employer paid commuter/parking stipend
Cell phone stipend
Life insurance and disability benefits
Hybrid work schedule
Employee Assistance Program
9 paid holidays including an additional employee-selected day
Paid time off for sick leave, family leave, community service, holidays and vacation