Production Assistant - ATM

Steve Madden•New York, NY

2d•$26 - $29•Hybrid

About The Position

The Production Assistant plays a critical role in supporting the VP of Production and ensuring the smooth execution of production operations from order placement through final delivery. This position serves as a key liaison between Production, Sales, E-commerce, Warehousing, Factories, and External Partners, helping to manage production timelines, purchase orders, inventory flow, and delivery schedules. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. This position is based in our NYC office, 4 days on-site, 1 day remote.

Requirements

1-3 years of experience in production, sourcing, operations, supply chain, apparel, or a related field.
Strong organizational skills with exceptional attention to detail.
Self-motivated with excellent follow-through and task completion abilities.
Strong written and verbal communication skills.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Effective prioritization and problem-solving skills.
Ability to work independently while maintaining a high level of accuracy.
Proficiency in Microsoft Excel and business systems.

Nice To Haves

Bachelor's degree preferred.
Experience in the fashion or apparel industry preferred.

Responsibilities

Create, maintain, and update all production purchase orders (POs) through M3 (ERP)
Enter and maintain Work-in-Process (WIP) data, ensuring accuracy of pricing, factory information, and ex-factory dates.
Manage weekly communication with factories and vendors regarding production status and delivery timelines.
Track and maintain critical production milestones, including cut, sew, wash, inspection, and shipping dates.
Coordinate bulk color approvals and oversee trim approvals including UPC labels, RFID stickers, care labels, polybags, and packaging requirements.
Track FIT, PPS, TOP, and other development samples, coordinating approvals and handoff to Technical Design.
Manage TOP approvals and ensure all requirements are met prior to bulk shipment.
Coordinate testing and compliance documentation with internal and external compliance teams.
Maintain booking information, final inspection reports, and production approvals prior to freight forwarder handoff.
Provide updates to internal teams when inventory becomes available in warehouse locations.
Partner with E-commerce to troubleshoot data flow issues between M3 and Shopify.
Assist with inventory management and data integrity across systems.
Provide production and delivery information for seasonal planning and tracking.
Create product styles and maintain accurate product information for JOOR.
Coordinate sample requests, warehouse shipments, and influencer orders