Production Administrator

Greenwood Associates Inc.•Niles, IL

4d•$23 - $27•Hybrid

About The Position

Greenwood Associates Inc. is a family owned and operated distributor of natural fruit and vegetable juice concentrates, purees, and essential oils, proudly serving the food and beverage industry since 1974. With over 50 years of experience, Greenwood provides high quality products, custom blending, packaging, and logistics solutions to customers across North America. Rooted in strong relationships and a people first culture, Greenwood values teamwork, accountability, and long-term growth. As a stable, multi generation business, we empower employees to make an impact, build lasting partnerships, and grow their careers in an environment that values integrity and collaboration. The Production Administrator reports to the Plant Manager and plays a critical role in supporting production operations by ensuring accuracy and compliance of records, facilitating and tracking employee training, and performing key administrative functions. This role helps maintain operational efficiency, regulatory compliance, and workforce readiness. This is an hourly, non-exempt position.

Requirements

High school diploma or equivalent required
2+ years of administrative experience in a production, manufacturing, or operations environment preferred
Strong attention to detail and accuracy in record-keeping
Excellent organizational and time management skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple priorities in a fast-paced environment
Strong communication and interpersonal skills
Problem-solving mindset with a focus on process improvement

Nice To Haves

associate or bachelor’s degree preferred
experience with ERP/LMS systems is a plus

Responsibilities

Review, verify, and maintain production records for accuracy, completeness, and compliance with company policies and regulatory standards
Perform routine audits of production documentation
Identify discrepancies, investigate issues, and coordinate corrective actions
Maintain organized and accessible filing systems (digital and physical)
Ensure timely documentation submission and adherence to record retention policies
Facilitate onboarding and ongoing training programs for production staff
Maintain and update training records and certification logs
Track employee training compliance and notify leadership of gaps or upcoming expirations
Schedule training sessions and coordinate with internal trainers or external vendors
Generate training reports for management review and audits
Support continuous improvement initiatives by identifying training needs
Provide day-to-day administrative support to production leadership
Prepare reports, presentations, and production metrics as needed
Manage schedules, meetings, and communication for production teams
Assist with document creation, revision control, and document distribution
Support internal and external audits by preparing required documentation
Order and manage office and operational supplies
Support initiatives to improve workflows, documentation processes, and data accuracy
Collaborate with production, quality, and HR teams to ensure smooth coordination
Assist in implementing new systems or tools related to records or training management