Production Administrative Batching Assistant
QXO•Gibsonton, FL
•Onsite
About The Position
The Production Administrative Batching Assistant supports manufacturing operations by preparing production documentation, generating work instructions, and coordinating administrative processes that keep production running efficiently. This role serves as a key link between office and production teams, ensuring work orders, production packets, and system records are accurate, organized, and available to support daily operations. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment.
Requirements
- Strong attention to detail and organizational skills
- Excellent verbal and written communication abilities
- Ability to manage multiple priorities and meet deadlines
- Strong problem-solving and critical-thinking skills
- Ability to work independently and as part of a team
- Customer-service mindset and professional demeanor
- Experience in administrative support, production support, manufacturing, or operations environments
- Familiarity with production scheduling, batching, inventory systems, or ERP software
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams
- Experience working in manufacturing, construction, industrial, or building materials environments
Responsibilities
- Create and organize production packets, work orders, labels, drawings, and assembly instructions to support manufacturing operations
- Generate and distribute production documentation required for equipment operation and workflow execution
- Verify accuracy and completeness of production paperwork before release to the production floor
- Maintain and update work order status and production records within company systems
- Provide administrative support to production leadership and operations teams
- Assist with data entry, reporting, and production tracking activities
- Monitor documentation flow to ensure production schedules and priorities are supported
- Maintain organized production records and filing systems
- Monitor office and production-related supply inventories and coordinate replenishment as needed
- Support inventory tracking and reporting activities
- Assist with maintaining accurate production and material records
- Serve as a liaison between office personnel and production teams to ensure smooth workflow and communication
- Coordinate with supervisors and team members to address documentation or scheduling needs
- Support continuous improvement efforts to increase operational efficiency and accuracy
- Maintain a high level of accuracy in all documentation, records, and data entry
- Follow company policies, procedures, and quality standards
- Perform additional duties as assigned
Benefits
- Health Care Benefits
- Paid Time Off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
