Production Administrative Assistant

GENAN INC • Houston, TX

7d • $25 - $0 • Onsite

About The Position

The Production Administrative Assistant provides administrative support to ensure efficient operation of the office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Makes travel arrangements for colleagues such as booking cars, and hotel or restaurant reservations. Exhibits polite and professional communication via phone, e-mail, and mail. Supports Production department by coordinating and organizing task that ensure the efficiency of the department. Arrange opportunities within the production department for educational and growth opportunities. Contributes to team effort by accomplishing related results as needed.

Requirements

• High School.
• 3+ years’ experience from a similar position in a manufacturing company (preferential)
• Fluency in English and Local Language in both writing and speech is a requirement.
• Master competency of Office, Microsoft suites (ie., word, power point, excel)
• Structured, persistent, and good at prioritizing tasks – the big picture.
• Thrives with many interruptions and rapidly changing tasks.
• Desire and ability to communicate across the organization.
• Knowledge of the environment and safety in a manufacturing company with focused of ISO standards and quality management software

Nice To Haves

• Knowledge of Danish, German and/or Portuguese
• Project Management
• Negotiation skills
• Actively contribute to the implementation of a company culture based on Gratitude, Trust, and Initiative (GTI).

Responsibilities

• Meeting preparation in general, that includes planning, preparation and presentation of agenda and minutes for all local department meetings.
• Planning trips for employees in the production department.
• IT support towards production (outlook, Sherlock, etc.).
• Order and coordination of all the training courses as requested by the department manager – in coordination with HR when applicable.
• Creating Equipment in Sherlock and archiving service reports as well as contacting suppliers.
• Preparation of instructions for production as well as documentation for external suppliers (service).
• Translation of documents between local language and English.
• Archiving documentation/reports in Sherlock/SharePoint
• Updating of documents – Operational, Maintenance, QHSE and Technical, including yearly update of the "Qualification Matrix"
• Ordering uniforms/shoes for employees, keeping track of uniforms/shoe count, maintaining an accurate record, and checking bills from supplier - ensuring we are billed correctly.
• Preparation of TCEQ Manifest and mailouts
• Update email groups and birthday lists for the Production department
• Handling of documentation – such as basic information /safety instructions and Declaration on delivery of Personal Protection Equipment
• Support for bookkeeping regarding approval of bills before approval by the plant manager.
• Upload of Toolbox, courses etc.
• Support on registration and distribution of TF, QHSE events and internal quality deviations.
• Ordering and follow-up on workwear and PPEs – all communication with suppliers.
• Support for handling chemistry database.
• Support in the preparation of the toolbox.
• Contribute to local planning of audits (external suppliers, documentation thereof).
• Performing New Hire Safety Orientation
• Support on monthly collection of KPI statistics for data entry

Benefits

• Medical coverage paid at 100% by the company for the employee
• Dental coverage paid at 100% by the company for the employee
• Vision coverage paid at 100% by the company for the employee
• 401k plan with company contribution up to 3%
• Life insurance provided at no cost to you at 1x your annual salary with a $50,000 max
• Short Term Disability provided and paid 100% by Genan
• Long Term Disability provided and paid 100% by Genan
• PTO (Paid Time Off) accrued bi-weekly, totaling 15 days for the first year
• Quarterly bonus scheme for production employees offering potentially $3,000.00 annually/$750 maximum per quarter based on KPI achieved

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED