Product Regulatory Specialist 2

Work at Simmons•Siloam Springs, AR

11d

About The Position

The Product Regulatory Specialist directs compliance, oversight, and guidance for the complete Product Lifecycle Management (PLM) process, including moving information through PLM modules for production. The role also supports labeling and regulatory functions for approval of specifications and graphics. The position directs specification management, supplier approval, and regulatory compliance activities. It works with team members and suppliers to develop and maintain accurate specifications and supplier data, monitor lifecycle changes and outstanding documentation, validate product claims, and keep label information and registrations current. The role also supports state and customer summaries, responds to sales and customer requests, and stays current on applicable labeling requirements. The specialist provides training, direction, and guidance to team members; supports process improvement and system integration efforts; and contributes to reporting and business processes. As a member of the Technical Services Team, the position participates in team development, communication, and implementation of shared concepts, programs, and policies, and helps maintain cohesion and best practices. It also supports Simmons operating systems, including quality, security, office environment, company policies, and continuous improvement, and performs other duties as directed by the supervisor.

Requirements

At least 2 years of experience in a project coordination or business analyst role.
Excellent computer skills, including intermediate to advanced Microsoft Excel and PowerPoint skills and experience preparing documents for presentation.
Ability to quickly learn the company’s applicable software suites.
Strong communication, project management, and analytical skills.
Understanding of basic quality systems.
Bachelor’s degree in animal nutrition, business, graphics, food science, or a related field, or 4 years of equivalent work experience.

Nice To Haves

Background in food manufacturing.
Graduate degree in animal nutrition, business, graphics, food science, or a related field.
Knowledge of food labeling laws and regulations.
Project Management Professional (PMP) credential.

Responsibilities

Direct specification management, including coordinating with team members and suppliers to develop and maintain accurate raw material specifications, formulas, LIO, nutrient profiles, packaging specifications, graphics, and trade specifications.
Monitor inactivation of components associated with trade specifications at the end of their lifecycle and enter data as needed to keep specifications current.
Participate in qualifying new and existing suppliers for production and direct team members in maintaining accurate, up-to-date PLM data in accordance with leadership guidelines and corporate policies.
Collaborate with team members and suppliers to update information, monitor outstanding supplier portal documents, and resolve system issues affecting electronic questionnaires and other data collection programs.
Direct regulatory compliance activities, including validation of claims on new product launches and oversight of label-library activities and updates.
Ensure timely documentation and payment of applicable label registration and tonnage fees for pet food, and notify the manager of state disputes concerning unregistered products.
Support completion of annual state/customer summaries for budget preparation and respond to sales inquiries concerning potential cost allocation.
Collaborate with team members on customer and sales requests involving labels and market claims; research and validate claims on new product launches.
Remain current on labeling guidelines from USDA, the AAFCO Official Publication, FDA Code of Federal Regulations, Competition Bureau Canada, and other applicable countries.
Work with management and team members to ensure compliance and understanding of processes.
Train, direct, and guide team members on data collection purposes and processes, supplier trending, and related processes and programs.
Explore process improvements and system integrations that reduce manual entry between Simmons processes and systems.
Work with team members on reports that support business processes in their areas of expertise.
Participate in Technical Services Team development, communication, and implementation of team concepts, programs, and policies; coordinate work to support best practices and attend appropriate meetings.
Promote team cohesion, identify areas lacking cohesion, bring concerns to leadership, and work supportively with the team to resolve issues and achieve organizational synergy.
Maintain familiarity with Simmons operating systems and communicate concerns and improvement ideas, considering the impact of individual actions on those systems.
Perform other duties as directed by the supervisor.