Product Labels Coordinator

Quince • San Francisco, CA

2d

About The Position

Quince is seeking a Product Labels Coordinator to manage the daily execution of product labels across various regions, vendors, and categories. This role is crucial for the operational engine of labels, ensuring that every label is created from the correct approved template, contains the right information, and complies with country-specific regulations at scale. The coordinator will collaborate closely with Sourcing and Vendors to gather and verify label inputs, and will utilize the Rudholm platform to manage templates, translations, and compliance requirements.

Requirements

• 5+ years of experience in labels, trims, packaging, sourcing operations, or production coordination.
• Experience working directly with vendors and sourcing teams on technical inputs and documentation.
• Strong attention to detail and comfort owning version control and repeatable workflows.
• Confident using Excel or Google Sheets to manage structured data and templates.
• Able to operate independently, prioritize volume, and keep systems clean under load.

Nice To Haves

• Familiarity with regional labeling requirements (US, CA, EU, UK).
• Familiarity with DPP initiatives.

Responsibilities

• Own the end-to-end label workflow from request intake through release to production.
• Operate the Rudholm platform daily to manage label templates, versions, and country-specific requirements.
• Ensure the latest approved templates are always used and prevent outdated or manual label creation.
• Partner directly with Sourcing and Vendors to collect, validate, and structure label inputs (materials, composition, care instructions, country requirements).
• Translate vendor-provided information into clean, standardized inputs ready for label generation.
• Reduce vendor back-and-forth by clarifying requirements upfront and enforcing structured inputs.
• Manage standard label content and required elements (company name, address, symbols, mandatory languages, wash codes).
• Coordinate with Creative, PD, and QA to confirm label content accuracy and approval status.
• Leverage Rudholm’s translation and compliance services rather than manual or regional workarounds.
• Prepare and QC structured data files (e.g., CSV parser files) for upload and order processing.
• Support the rollout of DPP and QR code-enabled labels where required.
• Build and maintain trackers, SLAs, and escalation paths to keep labels moving without delays.

Benefits

• Mission-driven team reshaping retail.
• Work alongside talented colleagues.
• Tackle meaningful challenges.
• Contribute to building a more sustainable, accessible future for customers and partners alike.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed