Producer

First Global Management Services, Inc.•New York, NY

4d•Onsite

About The Position

FIRST is a global brand experience agency offering Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. With 30 years of experience, FIRST utilizes flexible delivery models including Embedded teams, Corporate Campus operations, and a Full-Service Agency. The agency manages over 37,000 events and projects annually in 110 countries, serving over 130 brands, with a specialization in Fortune 500 companies across Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the Encore family of companies, a global leader in event production and technology. The agency has received recognition such as 2026 Chief Marketer Agency of the Year and the Ad Net Zero Award for sustainability. The Producer role is integral to the team, responsible for the planning, execution, and delivery of various events, including live, hybrid, and virtual formats. This position oversees the entire event lifecycle, from concept and budgeting to reconciliation, acting as the main client contact. The Producer will collaborate with internal teams and external vendors to create impactful experiences, ensuring quality and efficiency. Domestic and international travel may be required for onsite events.

Requirements

5-7 years’ event management experience, preferably in an agency environment
Bachelor's Degree preferred
Project management skills, including budget creation, management and reconciliation.
Proficient with Google suite, Zoom and Microsoft Office Suite (including Outlook and Excel, Teams and SharePoint)
Ability to establish relationships and maintain a positive rapport with clients, vendors and suppliers, with the demonstrated ability to manage and grow accounts.
Strong oral and written communication skills.
Proficient negotiating, risk management and contracting skills.
Knowledge of key destinations including venues and suppliers.
Strong team player and willingness to support other team members as required, with demonstrated ability to collaborate with colleagues and clients at all levels.
Creative problem solver, resourceful, team player, ambitious and proactive.
Calm and flexible approach to handling the pressure and stress of ever changing demands.
Organized with excellent time management skills to handle multiple tasks and meet strict deadlines.
Willingness and flexibility to travel is required.
Travel up to 40-60%
This role requires full-time, on-site presence
Essential physical requirements including standing, sitting, typing, handling of materials including lifting / moving item

Responsibilities

Lead and manage the planning and execution of events from concept to post-event reconciliation, including budget management, site selection, creative design, technical production, and client communication.
Oversee live programming and technical elements with minimal supervision (e.g., awards shows, panels, summits), and coordinate logistics for both small- and large-scale events.
Collaborate with creative, design, and technology teams to develop event collateral, staging, interactive tools, and presentation assets.
Coordinate with project managers and production staff to ensure timely and accurate delivery of all event components and materials.
Serve as the primary client contact, fostering positive relationships and clear communication throughout the planning and execution phases.
Develop, manage, and reconcile event budgets, ensuring financial accuracy and tracking expenses throughout the event lifecycle.
Negotiate and review supplier contracts to ensure accuracy and maximize cost efficiencies.
Track and report project hours to maintain financial accountability and success.
Maintain close communication with internal teams and external vendors to ensure smooth event operations and quality control.
Create and manage production schedules, logistics, and crew arrangements, including venue instructions and necessary permits.
Support fellow team members as needed, including on-site roles such as speaker management, room coordination, and logistics support.

Benefits

Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.