Producer

George P. Johnson Experience Marketing•Detroit, MI

21d•Hybrid

About The Position

GPJ is hiring an Event Producer to join their growing team. This role is hybrid, requiring on-site reporting to the Detroit, MI office a minimum of 2 days/week. Experiential knowledge on an auto client is desirable. The Event Producer ensures that more complex projects run smoothly in terms of both timeline and budget. This might involve a mix of live and digital elements, creative aspects, and the ability to be flexible with timelines and budgets. The role involves close collaboration with different teams to develop flawless concepts, ensuring seamless collaboration. Keeping an eye on the project's profitability and ensuring client satisfaction are also important aspects. Maintaining a strong relationship with the client is crucial, and the producer acts as their key advocate. The producer keeps the Account Lead updated regularly and addresses any issues or concerns, working together to find solutions. Proactive identification of potential project risks and development of mitigation plans are key. The role also involves providing insights regarding event staffing and resourcing, working alongside Department Managers and EP leaders. Managing relationships with key vendors is also part of the responsibilities, including effective communication, overseeing the vendor RFP process if necessary, and addressing any issues that arise. Ensuring the smooth execution of the closing and reconciliation process for the overall event is also a responsibility. Sometimes, the producer might oversee and provide guidance to Associate/Event Managers. The producer is well-versed in all of GPJ's workflow processes and ensures operation within those guidelines.

Requirements

Expert knowledge of end-to-end GPJ Event Production and project processes, with ability to train others.
Experience with increasingly complex projects and events.
Managed or supported any budget.
Experience leading events with $2m+ budget (will vary for automotive, tech).
Worked on an event with any number of attendees (e.g., Experience leading events with 2500+ attendees).
Builds budgets/estimates (entire event).
Manages/reconciles budget (entire event / major component).
Directs / guides others to build, manage and reconcile budgets; providing oversight / accountability.
Understands and effectively manages and oversees key financial metrics (across workstreams).
Understands and takes key steps to address impact of changes on project budget and financial metrics.
Able to proactively identify and elevate potential budget / financial issues, taking actions to address.
Understands and effectively manages / oversees key PO, reconciliation and invoicing processes.
Has ability to negotiate and identify SCORE; oversee and drive event team SCORE results.
Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable).
Strong proficiency in Microsoft Office software including PPT, Word, Excel, Outlook.
8+ years of relevant experience in event production, live production, integrated production, account management, project management or similar.
4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field.

Nice To Haves

Experiential knowledge on an auto client is desirable.
Experience working with Fortune 1000 brands desired.
Previous experience with ERP, Project Management software, or similar tool is preferred.

Responsibilities

Ensure complex projects run smoothly in terms of timeline and budget.
Manage a mix of live and digital elements, creative aspects, and flexibility with timelines and budgets.
Collaborate closely with different teams to develop flawless concepts.
Monitor project profitability and ensure client satisfaction.
Maintain strong client relationships and act as their key advocate.
Keep the Account Lead updated and address issues/concerns.
Proactively identify potential project risks and develop mitigation plans.
Provide insights regarding event staffing and resourcing.
Manage relationships with key vendors, including communication and RFP process oversight.
Ensure smooth execution of the closing and reconciliation process for the overall event.
Oversee and provide guidance to Associate/Event Managers as needed.
Operate within GPJ's workflow processes.