Producer, Special Experiences

George P. Johnson Experience Marketing•Los Angeles, NY

9d•Hybrid

About The Position

GPJ is hiring a Producer for our Special Experiences team to join our growing team. This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Los Angeles, San Francisco, or Las Vegas. You lead event production from beginning to end, covering discovery, design, development, delivery, post-event reporting, and budget reconciliation. You actively oversee the entire project, budget, and timeline, which includes managing event logistics, finances, fabrication, production schedules, vendor interactions, and creative deliverables. You serve as a primary point of contact for the client, managing the client relationship effectively. Vendor activity and relationships are under your management, including communication, selection, quotes/orders, invoicing, on-site planning, and general oversight. You lead on-site event delivery and provide support to the event lead as needed. Completing the closing and reconciliation process is a key responsibility, ensuring all aspects are addressed. You also contribute to mentoring and managing others within the team. You have the ability to consider the broader impact of decisions and advise on options based on the situation. Understanding and adhering to all GPJ workflow processes is part of your approach. You create event case studies to showcase our Special Experiences offerings, demonstrating our capabilities.

Requirements

Mentor and manage others on Special Events team
Builds full comprehensive budgets/estimates; manages/reconciles budget
Able to identify and evaluate budget / financial issues
Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations
Strong proficiency in Microsoft Office software including PowerPoint, Word, Excel, Outlook
Proficient with current software tools used in general business practice including WebEx, Smartsheet, Google Drive and associated programs
Ability to write basic technical scope / brief to be provided to Technical Director and / or Technical Vendor for them to be able to further develop a production solution for the Producer to review/assess
Read and understand a detailed technical scope / brief (developed by Technical Director) to ensure it is aligned with the overall vision and requirements for event delivery
Drive new business objectives and be responsible for managing the RFP processes in collaboration with the Director of Special Events, Creative Director and Account Director - Act as point of contact for the team.
Develop and drive RFP special event production responses, concept development, budget formation, RFP team coordination, timeline management, presentation writing and delivery of stand up presentation
Drive special event production from client discovery and objective setting to creative inception and development, pre-show production management, onsite delivery and through post show production and wrap up
Excellent communication and keeps team members and clients adhering to deliverables timelines
Identifies risk and provides multiple in budget solutions
Develop and maintain event decks including creative aspects like decor, look and feel, entertainment, activations as well as operational elements
Food and beverage knowledge of menu design, staffing, placement, and presentation.
Confidence: Know that you will succeed, when at times what is being suggested may not have been produced before. Have confidence that you have the team, data, tools and skills necessary to overcome obstacles.
Working in close concert with strategy, creative, other production teams, and client teams to communicate all stages of the production process and get everyone to the end goal.
Urgency: Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.
Foster Innovation: Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand.
Relationship Builder: Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients’ needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport,: builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
5-8 years of experience
4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field

Responsibilities

Lead event production from beginning to end, covering discovery, design, development, delivery, post-event reporting, and budget reconciliation.
Actively oversee the entire project, budget, and timeline, including managing event logistics, finances, fabrication, production schedules, vendor interactions, and creative deliverables.
Serve as a primary point of contact for the client, managing the client relationship effectively.
Manage vendor activity and relationships, including communication, selection, quotes/orders, invoicing, on-site planning, and general oversight.
Lead on-site event delivery and provide support to the event lead as needed.
Complete the closing and reconciliation process.
Contribute to mentoring and managing others within the team.
Consider the broader impact of decisions and advise on options based on the situation.
Understand and adhere to all GPJ workflow processes.
Create event case studies to showcase our Special Experiences offerings.