Recruiting Operations Coordinator

Alera Group•UNAVAILABLE, UNAVAILABLE

23h•Remote

About The Position

Join Alera Group's Talent Acquisition team and help keep our Producer Recruiting program moving. As a Producer Recruiting Operations Coordinator, you'll be at the center of the recruiting process—managing candidate pipelines, coordinating interviews, supporting candidate communication, maintaining recruiting data, and helping new hires transition successfully into the organization. This role is a strong fit for someone who is highly organized, enjoys keeping multiple moving pieces on track, and takes ownership of delivering a great candidate and stakeholder experience.

Requirements

High school diploma or equivalent required
Strong organizational skills with the ability to manage multiple candidates, deadlines, and priorities simultaneously.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to data accuracy.
Proficiency with Microsoft Office and experience working with an applicant tracking system (ATS).
Ability and willingness to learn and leverage new technology and AI tools.
A project-management mindset with the initiative to track deadlines, follow up, and keep work moving without needing constant direction.
Ability to work with confidential information professionally and discreetly.

Nice To Haves

Associate's or Bachelor's degree preferred.
Previous experience in recruiting, HR, administrative support, recruiting coordination, or a related role preferred.

Responsibilities

Coordinate and maintain the Producer Recruiting pipeline, keeping candidate stages, statuses, documentation, and recruiting data accurate and up to date.
Coordinate interviews across multiple stakeholders and time zones and prepare candidate materials for recruiting meetings and discussions.
Support candidate communication throughout the recruiting process, including scheduling follow-ups, providing requested information, and proactively keeping candidates engaged.
Maintain candidate documentation, assessments, onboarding checklists, and other recruiting records.
Support onboarding coordination, including 90-day activity plans and coordination with Technology and local office teams for new-hire setup and access.
Track recruiting activity and sourcing channel performance and support recurring pipeline reporting for leadership.
Partner closely with recruiters, business leaders, and other internal teams to keep recruiting activities organized, timely, and moving forward.