Procurement Support Specialist

Starr Insurance • New York, NY

1d

About The Position

The Procurement Department is seeking three (3) individuals to serve on a newly formed team dedicated to the oversight and management of our Procure-to-Pay initiative. This centralized Purchasing Group will manage all aspects of the purchasing process, including sourcing and evaluating suppliers as needed, purchase order management, supplier relationship management, data / spend analysis, and reporting. These individuals will support the broader Procurement team in their negotiating and contracting activities. They will also be part of a team assisting in the development and enhancement of the internal procedures followed in the evaluation process, including implementing technology and workflow to achieve a streamlined and modern risk assessment methodology.

Requirements

• Bachelor’s degree in an appropriate field (Finance, Accounting, Supply Chain Management)
• Experience using Workday Finance, or a similar platform, preferred
• 2 or more years of experience in a purchasing role preferred
• Knowledge of general ledger / accounts payable workflow technology a plus
• Familiarity with data security and privacy best practices regarding financial and personal data.
• Strong attention to data integrity, with ability to identify, investigate, and resolve data issues, errors, or inconsistencies.
• Proficiency speaking and reading Spanish is a plus
• Experienced user of MS Office toolset (Word, Excel, PowerPoint). Advanced Excel proficiency is a plus
• Basic understanding of the different entities within a typical property & casualty insurance carrier and their role within the holistic organization
• Proven experience in providing service to internal stakeholders to achieve successful outcomes
• Comfortable providing service to internal stakeholders to achieve successful outcomes
• Demonstrated capability for problem solving, decision making, sound judgment, assertiveness
• Excellent oral and written communication skills with the ability to present comfortably to large groups
• Strong relationship building and interpersonal skills
• Professional and positive approach
• Diligent with attention to detail
• Ability to cope under pressure, particularly in response to individuals who may be agitated due to the issues they are experiencing
• Adopts a collaborative approach and works well in a team
• Able to handle multiple tasks and shifting priorities
• Self-motivated & self-sufficient
• Strong analytical and trouble shooting skills

Responsibilities

• Assessing and evaluating suppliers based on quality, pricing, delivery, and reliability
• Creating, reviewing, and processing purchase orders in compliance with organizational policies
• Reviewing contracts and agreements to ensure proper ingestion into the ERP to better track performance against contracted work
• Gathering and analyzing procurement data to support business decisions and present actionable reports
• Building and maintaining positive relationships with suppliers to ensure good service and resolution of issues
• Ongoing development of a globalized approach to the Purchasing process for the company
• Leading training for employees, either in group sessions or individually
• Acting as a member of a centralized helpdesk for user inquiries
• Assist on the communication of key internal process enhancements when necessary
• Assist in continuous review of department’s (SOP) Standard Operating Procedures and process flows
• Review purchase requests and input data into our Finance ERP systems in support of the broader Procurement team
• Identify errors, issues, duplicates, or misclassifications in our supplier data and take corrective actions
• Troubleshoot user issues
• Support compliance reviews and respond to audit requests pertaining to supplier records and purchasing activity.
• Crosstrain on Procurement responsibilities
• Assist in developing communications for internal circulation to proactively identify common obstacles to avoid or explain common pitfalls for end users
• Serve as a member of a centralized helpdesk for all end user Purchase Order inquiries
• Assist in all closing procedures
• Contribute to the development of an internal playbook for staff members to follow that clarifies any unique or special handling for specific areas within the company
• Offer process improvements that either enhance the user experience or automate compliance review

Benefits

• first class training and development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level