Procurement Specialist
Waibel Energy Systems•Vandalia, OH
•Onsite
About The Position
The Procurement Specialist is responsible for sourcing, purchasing, and managing materials, equipment, and services required to support company operations. This position ensures timely procurement of quality products at competitive prices while maintaining strong supplier relationships and supporting inventory, project, and service requirements. The Procurement Specialist works closely with operations, service, estimating, accounting, and warehouse personnel to ensure procurement activities align with company objectives.
Requirements
- A High School Diploma or equivalent
- Knowledge of Mechanical HVAC and Plumbing Systems
- Experience in purchasing, inventory management, or supply chain
- Knowledge of Microsoft Office software and working proficiency with a handheld computer (i.e., smartphone, iPad)
- Excellent collaboration, communication, and follow-up skills
- Strong analytical, problem-solving, and decision-making skills
- Ability to prioritize workload
- Proficient with Microsoft Office Suite or related software as needed to complete reports and other documentation
- Must pass a background check
- Valid Driver’s License with no major traffic violations, suspensions, or DUI’s in the previous 5 years.
Responsibilities
- Source and procure materials, equipment, and services from approved suppliers.
- Create and issue purchase orders in accordance with company procedures.
- Review purchase requisitions for completeness and accuracy.
- Negotiate pricing, lead times, and terms with suppliers.
- Identify alternate sources of supply to reduce risk and improve competitiveness.
- Develop and maintain strong relationships with vendors and manufacturers.
- Monitor supplier performance regarding pricing, quality, delivery, and responsiveness.
- Resolve supplier-related issues, discrepancies, and delivery concerns.
- Coordinate with warehouse team to maintain appropriate inventory levels.
- Monitor stock levels and initiate replenishment activities.
- Support inventory optimization efforts to minimize excess and obsolete inventory.
- Assist with cycle counts and inventory accuracy initiatives.
- Track open purchase orders and expedite critical deliveries.
- Communicate order status updates to internal stakeholders.
- Resolve receiving discrepancies, damaged shipments, and invoice variances.
- Maintain accurate procurement records and documentation.
- Analyze purchasing trends and identify cost-saving opportunities.
- Support annual budgeting and forecasting activities.
- Monitor market conditions affecting pricing and availability.
- Assist with vendor contract administration and renewals.
- Ensure procurement activities comply with company policies and procedures.
- Maintain accurate supplier records and purchasing documentation.
- Support audit requests and procurement reporting requirements.
- Adhere to ethical purchasing standards and conflict-of-interest policies.
- Participates in meetings and training as assigned, for the purpose of obtaining information related to the company or to performing/improving job knowledge and performance.
- Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the department and/or company
Benefits
- Medical with competitive rates and deductible reimbursement
- Paid Dental/Vision
- Paid Vacation starting at 10 days per year
- 8 Paid Sick Days per year
- 8 Hours of Paid Volunteer time off per year
- Paid Basic Life Insurance
- 401k Match and Profit Share
- Technical and Leadership Training Opportunities
- Voluntary Life Insurance
- Voluntary Short- and Long-Term Disability
- Voluntary Accident and Critical Illness Insurance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
