Procurement Support Specialist

Entertainment Technology Partners•Orlando, FL

2d•Onsite

About The Position

Accurate purchasing keeps projects supplied, schedules moving, and teams equipped with what they need to deliver exceptional results. Your work helps ensure purchase orders are processed correctly, supplier information stays current, and critical procurement details never fall through the cracks. This is an opportunity to build a foundation in procurement while supporting the operations behind multiple businesses within the ETP family. Entertainment Technology Partners (ETP) is the parent company to a family of brands in the live event and entertainment services industry. We invest in the brands, and the people, who help create unforgettable live experiences. As our companies continue to grow, we rely on talented professionals who bring organization, accuracy, and a commitment to excellence to every part of the business.

Requirements

High school diploma or equivalent.
Strong attention to detail and the ability to accurately enter, review, and organize information.
Ability to follow established processes and complete assigned follow-up activities.
Professional written and verbal communication skills.
Ability to manage multiple tasks while maintaining accuracy and organization.

Nice To Haves

Experience supporting purchasing, order entry, accounts payable, customer service, inventory, or administrative functions.
Basic proficiency with Microsoft Office applications.
Interest in learning purchasing systems, procurement processes, supplier management, pricing concepts, and commercial terms.

Responsibilities

Create purchase orders from approved requests, ensuring item details, pricing, and delivery information are entered accurately.
Maintain accurate purchasing information that supports efficient order processing and tracking.
Request supplier quotes and gather information on availability and lead times.
Prepare pricing comparisons and supporting documentation for procurement review.
Communicate professionally with suppliers regarding order status, documentation, and routine inquiries.
Monitor procurement email communications, tracking responses, follow-up actions, confirmations, and open questions.
Maintain organized records of supplier quotes, approvals, purchase orders, acknowledgments, shipment information, and related documentation.
Assist with monitoring open orders, backorders, shipments, receipts, returns, replacements, and credits.
Help ensure procurement activities stay current through consistent follow-up and status tracking.
Perform data entry, filing, document management, and other procurement-related support activities.
Identify incomplete or unclear information and escalate questions or exceptions to the appropriate team members.