Procurement & Supply Specialist 1

Skagit Valley College•Mount Vernon, WA

15d•$3,738 - $4,866•Onsite

About The Position

The Procurement & Supply Specialist 1 will provide fiscal support in the area of Purchasing, under the general supervision of the Associate Director of Business Operations. This position operates in a fast-paced environment, handling a high volume of incoming documents and performing a variety of purchasing functions. This position will support the campus community to procure supplies, services, materials, and equipment, issue bids, and award contracts within dollar limitations assigned by the purchasing authority in support of the Institution. The position is necessary to ensure that State requirements are being followed to procure the goods and services in support of the institution's mission. This position is also essential for effectively working with vendors and college staff to resolve purchasing items and related issues. This is a full-time, classified position working 40 hours per week, 12 months per year. This position works for the Business Office onsite at the main campus located in Mount Vernon, Washington.

Requirements

A high school diploma or GED equivalency and three (3) years of full-time purchasing experience; OR An Associate’s Degree and one (1) year of full-time purchasing experience; OR A combination of education and experience which is equivalent to five (5) years of full-time experience
Demonstrated ability to develop and maintain a collaborative team environment
Demonstrated ability to prioritize tasks, and develop and implement improvements
Strong oral and written communication skills
Demonstrated ability to work with diverse groups of individuals at all levels of the college
Microsoft Office Suite, particularly Excel, or similar programs
Strong time management skills
Effectively organize multiple assignments
Manage multiple purchase requisitions and orders, including tracking and reporting
Assist with maintaining appropriate and accurate levels of inventory
Work with agencies and vendors regarding purchasing operations
Analyze purchasing contracts, requisitions, and orders
Work independently
Handle confidential information appropriately
Work effectively as a member of a team
Adapt easily to changing business needs, conditions, and work responsibilities
Respond to difficult situations

Nice To Haves

Education and/or experience in governmental or non-profit purchasing
Washington State Community College experience

Responsibilities

Assists campus community in identifying needed commodities and services, determines appropriate course of action/procurement, including, but not limited to, competitive bids, sole source acquisitions, requests for proposal, or direct negotiations
Reviews and prioritizes requests in accordance with approved guidelines
Performs ongoing communication between campus staff and suppliers to ensure goods and services are delivered in accordance with contract requirements and prices remain competitive
Researches for new sources of supply; locates and contacts vendors and suppliers
Participates in discussions to correct supplier performance, price adjustments, or contract termination
Meets with supplier representatives and campus customers to resolve purchasing issues
Initiates change orders and supplemental agreements for goods and services
Verifies shipments by checking purchase orders against the supplier's quotes and the shipper's packing list and parts received
Ensures that all records are maintained and updated for the following: Vehicle Registrations, Procurement Cards, All documents related to procurements, and Disposal Records
Assists with Physical Inventory and Asset Entry into Tracking Systems
May prepare Items for Proper Disposal
Represents Institution as an attendee at trade shows, purchasing conventions, and Council meetings
Reviews trade publications to stay current with market trends
Represents Institution with Group Purchasing Organizations
Communicates with suppliers to stay current with industry developments
May serve on multi-agency client committees to evaluate input relative to specification development and contract award
May serve as a point of contact for the office, greeting and assisting staff and students as they enter
Performs other work as required