Procurement & Supply Chain Specialist

Doxim•Indianapolis, IN

8d•Hybrid

About The Position

As experts in print, mail, and digital communications for over 25 years, Doxim's best-in-class communications management solutions have enabled their 1,500+ customers to reach their organizational goals. This role drives the seamless flow of goods and services from supplier to customer. By building strong supplier partnerships, negotiating smart deals, and optimizing logistics, the specialist ensures the right products are delivered at the right time, quality, and cost, helping the business operate efficiently and stay ahead of the competition.

Requirements

Strong analytical and problem-solving capabilities
Ability to manage multiple priorities and sourcing workflows
Strong and effective communication skills, both verbal and written
Intermediate negotiation and cost analysis capabilities
Ability to interpret data and translate insights into actions
Strong cross-functional collaboration skills
Attention to detail with ownership of accuracy and process compliance
Engages stakeholders through well-structured and compelling presentations
Maintains a positive, professional work environment by minimizing conflict and focusing on productive collaboration
Ability to work independently while contributing to team goals
Strong Customer Service mindset with internal and external partners
Proactive mindset that focuses on solutions and embraces challenges
Builds strong relationship with internal and external stakeholders
High School Diploma or GED required along with post-secondary education.
Intermediate knowledge of ERP, procurement, and inventory systems
Experience with reporting tools and data extraction for analysis
Intermediate in Microsoft Excel (formulas, pivot tables, basic analysis)
Skilled in Adobe software for creating visual and written content
Understanding of sourcing systems and RFx processes
Knowledge of vendor master data management and procurement documentation
Familiarity with inventory tracking, replenishment, and forecasting tools
Understanding of compliance requirements and audit processes
Intermediate knowledge in vendor onboarding, compliance and record maintenance
Majority of work performed seated with prolonged computer usage
Ability to lift up to 20 pounds
Ability to work at a computer for extended periods; strong vision requirements for detailed work
3–8 years of experience in print sourcing, procurement, inventory management, supply chain or related operational support roles

Nice To Haves

Certifications or equivalent work experience in Business Administration, Supply Chain, Procurement, or a related field preferred.
Print industry experience

Responsibilities

Manage inventory across assigned locations, including demand planning, usage analysis, replenishment strategies, and lead time optimization
Develop forecasts and recommend inventory targets; proactively manage inventory to balance service levels, cost, and risk of shortages or excess
Monitor inventory positions and take proactive actions to mitigate supply disruptions and constraints
Produce and maintain reports, dashboards, KPIs, and cost models to support inventory and sourcing decisions and ensure data accuracy
Execute inventory control activities such as cycle counts, reconciliations, and off-site inventory management; investigate discrepancies and implement corrective actions
Provide backup support to sites
Ensure compliance with procurement policies, inventory controls, contractual obligations, and regulatory/audit requirements
Support sourcing activities, including supplier identification, quote evaluation, and participation in RFx processes (RFQ, RFI, RFP)
Create, manage, reconcile, and maintain purchase orders in alignment with company policies and procedures
Coordinate with suppliers to confirm orders, track shipments, and resolve delivery, quality, and invoicing issues
Monitor and evaluate supplier performance, supporting continuous improvement, cost optimization, and relationship management efforts
Conduct spends analyses and cost evaluations to identify savings opportunities and improve value delivery
Support vendor lifecycle activities, including onboarding, qualification, compliance validation, and master data maintenance
Manage vendor documentation, ensuring compliance, accuracy, and completeness
Maintain accurate, up-to-date supplier records, contracts, certifications, and system data
Collaborate cross-functionally with internal stakeholders to align supply chain, operational, and business objectives
Identify trends, risks, and opportunities to improve inventory management, sourcing strategies, and reporting processes
Participate in audits, supplier reviews, system enhancements, and strategic initiatives
Provide operational, administrative, and project support to enable organizational growth and transformation
Perform additional duties as assigned