Procurement Supervisor

Groundwork Coffee•North Hollywood, CA

1d•Onsite

About The Position

The Procurement Supervisor oversees the sourcing and supply management of green coffee, packaging, ingredients, production consumables, and sales and marketing materials. This role drives supplier performance, negotiates contracts, manages costs, and provides administrative support for green coffee purchasing and contract management, ensuring uninterrupted material availability across Roasting and Cold Brew production. The position enforces disciplined inventory management across green coffee, roasted coffee, packaging, and ancillary sales materials, balancing stock levels and order timing with working capital and margin objectives. Partnering closely with Production Planning, Sales, and Finance, the Procurement Supervisor aligns supply commitments with demand forecasts and production schedules.

Requirements

Bachelor’s degree in Supply Chain Management, Operations Management, Business, or related field—or equivalent professional experience
4–7 years of experience in procurement or inventory management within CPG or manufacturing
Direct experience managing cost-of-goods materials, including ingredients, packaging, and co-manufactured products
Prior experience leading or supervising purchasing or planning staff
Strong working knowledge of ERP/MRP systems
Food & Beverage or regulated manufacturing experience
Strong understanding of demand planning, MRP, and inventory optimization
Proficient in office productivity applications, with advanced skills in Excel or equivalent spreadsheet software
Analytical mindset with strong cost and margin awareness
Ability to manage competing priorities in a fast-paced production environment
Excellent cross-functional communication and leadership skills
High attention to detail with strong execution discipline
Excellent interpersonal and communication skills.
Can breakdown work into process steps; anticipates and adjusts for problems and roadblocks.

Responsibilities

Oversee purchasing of direct materials (ingredients, packaging, labels, co-manufacturing inputs) to support production plans
Schedule Delivery and administer ordering of Green Coffee held by importers and 3PLs.
Ensure timely PO placement and delivery of production materials and operating supplies to align with production schedules and inventory targets
Serve as escalation point for material shortages, expediting needs, or supplier constraints
Enforce standard procurement processes and approval workflows
Continuously assess inventory targets for raw materials, packaging, and ancillary items balancing service level, cash flow, and shelf-life constraints
Monitor inventory levels, turns, and aging; take action to reduce excess, obsolete, or at-risk inventory
Set and maintain safety stock, reorder points, and planning parameters in ERP/MRP systems
Partner with Operations and Finance to maintain and execute cycle count schedules; ensuring accurate inventory levels and valuation
Manage and maintain vendor records in the ERP system, ensuring supplier documentation is complete, including reseller certifications and W-9 forms
Support Accounts Payable to ensure timeliness of Vendor Payments
Analyze supplier performance and provide reporting related to cost, quality, lead time, and reliability
Lead and support supplier negotiations, managing pricing, minimum order quantities, freight terms, and service level agreements
Track and manage purchase price variances, resolve errors and omissions
Monitor product sales margins and alert leadership to purchase price fluctuations that reduce margins below acceptable levels
Support annual budgeting, cost-reduction initiatives, and inflation mitigation efforts
Supervise company buyers and/or purchasing administrators, ensuring execution accuracy and accountability
Train and develop team members on planning logic, inventory management, and ERP usage
Support continuous improvement initiatives across procurement and planning processes
Ensure accurate purchasing, planning, and inventory data within ERP/MRP systems
Generate and analyze reports related to demand, inventory, supplier performance, and spend
Ensure compliance with food safety, regulatory, and internal control requirements
Support audits and documentation related to suppliers, inventory, and procurement processes
Collaborate with Sales, Marketing, and Operations on New Product planning, launches, promotions, and discontinuations
Maintain and validate item master data (lead times, MOQs, yields, safety stock parameters) to support accurate planning and Item creation in ERP
Identify demand or supply risks and proactively recommend mitigation plans