Procurement & Strategic Sourcing Coordinator

ESC Region 11•Grand Prairie, TX

15h

About The Position

The Procurement & Strategic Sourcing Coordinator supports the centralization of purchasing across Trinity Basin Preparatory by identifying opportunities to reduce costs, improve vendor performance, and strengthen purchasing controls. The position combines procurement administration, strategic sourcing, spend analysis, competitive bidding support, vendor performance management, and purchase order processing. The coordinator works with district departments, campuses, and vendors to help ensure purchasing decisions are cost-effective, compliant, and aligned with responsible stewardship of public funds. The role analyzes district spending and market pricing, develops sourcing strategies for major spending categories, and provides purchasing trend analysis and vendor cost projections for annual budget development. It also processes purchase requisitions and purchase orders, serves as liaison to cooperative purchasing organizations, supports vendor onboarding and performance reviews, and assists with competitive procurement activities under the direction of the Chief Financial Officer. Work is primarily in an office, with periodic travel to district campuses, vendor locations, and meetings as required.

Requirements

Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Supply Chain Management, or a related field.
At least three years of experience in procurement, purchasing, finance, accounting, operations, or a related field.
Strong analytical and problem-solving skills.
Knowledge of procurement principles, purchasing controls, and sourcing practices.
Strong organizational and project management skills.
Excellent verbal and written communication skills.
Advanced Microsoft Excel skills.
Strong attention to detail and commitment to accuracy.

Nice To Haves

Experience in a public school district, charter school, municipality, healthcare organization, or other multi-location organization.
Experience supporting RFPs, RFQs, vendor evaluations, and competitive procurement processes.
Experience with financial management, purchasing, or ERP systems.
Experience with Power BI, reporting tools, or dashboard development.

Responsibilities

Analyze district-wide spending patterns and identify cost savings and procurement efficiencies.
Conduct market research and pricing analysis to identify alternative vendors, products, and services that offer greater value.
Benchmark pricing against market rates, cooperative purchasing programs, and existing vendor agreements.
Develop sourcing strategies for high-spend categories, including instructional supplies, technology, facilities, maintenance, transportation, child nutrition, furniture, and professional services.
Provide purchasing trend analysis and vendor cost projections to support annual budget development.
Receive and review purchase requisitions from campuses and departments, and prepare, process, and track purchase orders through Skyward Q.
Serve as the primary liaison with Region 10, Region 11, and other approved cooperative purchasing organizations.
Analyze spending by campus, department, category, and vendor; prepare procurement reports and dashboards for management decision-making.
Establish and maintain productive relationships with key vendors and suppliers across the district.
Manage new vendor onboarding, including required documentation, approval, and Skyward setup.
Coordinate quarterly vendor business reviews with district stakeholders, including Finance, Operations, Technology, Child Nutrition, Human Resources, and Campus Leadership.
Identify cost-reduction, service-improvement, and operational-efficiency opportunities through vendor reviews.
Support RFPs, RFQs, and requests for quotes under the direction of the Chief Financial Officer.
Assist with developing bid specifications, vendor communications, and proposal evaluations.
Support compliance with district policies and applicable state and federal purchasing regulations.