Procurement + Spend Management Manager

Forma Life Sciences•Irvine, CA

3d•Onsite

About The Position

Forma Life Sciences is seeking a Procurement & Spend Management Manager to oversee procurement, vendor management, sourcing, spend analysis, and budget support across the organization. This role will be responsible for managing supplier relationships, negotiating commercial terms, supporting annual and periodic budgeting activities, monitoring actual and committed spend, and identifying opportunities to improve cost efficiency. The position will work cross-functionally with Finance, Manufacturing, Quality, Facilities, Technical Operations, and other departments to ensure purchasing decisions support operational requirements, budget objectives, and business priorities. The Procurement & Spend Management Manager will also be responsible for improving visibility into company spend, strengthening vendor performance, and supporting the development of scalable procurement and spend management processes.

Requirements

Bachelor's degree in Supply Chain, Business, Finance, Operations, or a related field preferred.
5 to 8 years of experience in procurement, strategic sourcing, supply chain, vendor management, spend management, or a related function.
Demonstrated experience negotiating supplier contracts and commercial terms.
Experience with budgeting, forecasting, spend analysis, and variance analysis.
Strong financial and analytical skills.
Strong proficiency in Excel and experience with ERP and purchasing systems.
Ability to analyze purchasing data and identify cost savings opportunities.
Strong communication, negotiation, and vendor relationship management skills.
Ability to work effectively across Finance, Operations, Manufacturing, Quality, and other functional areas.

Nice To Haves

Experience in pharmaceutical, biotechnology, medical device, or another regulated manufacturing environment preferred.
Experience with NetSuite or similar ERP systems preferred.
Experience with Ramp or a similar spend management, accounts payable, or corporate purchasing platform preferred.

Responsibilities

Play a significant role in the development of annual departmental and company operating budgets, particularly for materials, services, contractors, facilities, equipment, and other third-party spend.
Partner with Finance and department leaders to develop purchasing forecasts based on historical spend, operational requirements, planned activities, and expected business needs.
Track actual and committed spend against approved budgets and identify potential variances or overruns.
Maintain visibility into recurring vendor costs, open purchase commitments, contract renewals, and planned expenditures.
Support periodic reforecasting and budget updates throughout the year.
Analyze budget variances and work with department leaders to understand and address material deviations.
Identify areas of excessive, fragmented, or nonessential spend and recommend corrective actions.
Prepare regular reporting on spend trends, budget performance, savings opportunities, vendor commitments, and procurement risks.
Lead sourcing activities for materials, equipment, services, and other significant purchases.
Conduct competitive bidding and supplier evaluations where appropriate.
Negotiate pricing, payment terms, lead times, minimum order quantities, service levels, and other commercial terms.
Identify and evaluate alternative suppliers to improve pricing, service, quality, or supply continuity.
Support negotiation and administration of supply agreements, master service agreements, statements of work, and other vendor contracts.
Develop sourcing strategies for significant categories of spend.
Manage commercial relationships with key suppliers and service providers.
Establish and communicate expectations for pricing, delivery, responsiveness, quality, and service.
Monitor vendor performance, including on-time delivery, service quality, responsiveness, and adherence to agreed commercial terms.
Address vendor performance issues and coordinate resolution with internal stakeholders.
Conduct periodic reviews of key vendors and identify opportunities to improve commercial terms or service levels.
Maintain visibility into contract expiration dates, pricing changes, and upcoming renewals.
Lead or support vendor renewal negotiations as appropriate.
Analyze company spend to identify cost reduction and cost avoidance opportunities.
Benchmark pricing and evaluate market alternatives for significant categories of spend.
Identify opportunities to consolidate vendors, purchasing volume, or services where consolidation may improve pricing or efficiency.
Establish and track measurable savings initiatives.
Review recurring expenditures to identify opportunities for renegotiation, replacement, or elimination.
Evaluate contract structures, purchasing patterns, and supplier concentration to improve overall cost management.
Track critical orders and ensure materials, equipment, and services are available when required.
Identify long lead time items, supply constraints, and potential delivery risks.
Work closely with internal departments to understand upcoming purchasing requirements and priorities.
Coordinate with suppliers to address late deliveries, backorders, quality concerns, and other supply disruptions.
Support planning for recurring materials and operational needs to minimize shortages and excess inventory.
Manage the company’s accounts payable function, including invoice processing, payment coordination, vendor inquiries, approval workflows, and timely payment of invoices.
Partner with Finance and department leaders to resolve invoice discrepancies, ensure appropriate approvals, and maintain accurate vendor and payment records.
Support purchase requisition, purchase order, supplier onboarding, and procurement approval processes.
Ensure procurement activities are appropriately documented and consistent with company procedures.
Maintain organized records of supplier agreements, pricing, commercial terms, and purchasing commitments.
Work with Finance to improve alignment between purchase orders, invoices, budgets, and actual spend.
Support the development and continuous improvement of procurement policies, processes, and controls.