Procurement Specialist

University of Arkansas System•North Little Rock, AR

25d•Onsite

About The Position

University of Arkansas - Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations. UA - Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement.

Requirements

The formal education equivalent of a high school diploma; plus five years of experience in purchasing, legal studies, finance, or a related field
Knowledge of state procurement laws, regulations, and competitive bidding processes.
Knowledge of contract management principles and purchasing procedures.
Strong understanding of compliance, audit requirements, and documentation standards.
Excellent organizational, analytical, and problem-solving skills.
Strong interpersonal and communication skills with a customer-service focus.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency in Microsoft Office (Word, Excel, Outlook) and procurement or ERP systems.
Ability to build and maintain effective working relationships with internal and external stakeholders.

Responsibilities

Conducts competitive solicitations by developing specifications and solicitation documents; receiving and analyzing responses; facilitating public bid openings when required; preparing bid tabulations and summaries; and posting notices of intent to award in accordance with applicable requirements.
Receives, reviews, and facilitates the campus contract process in relation to working with General Counsel. Responsible for record keeping establishment of all campus contracts.
Maintains working knowledge of Workday procurement business processes and stays abreast of system enhancements, procedures, and institutional requirements.
Reviews procurement documents for accuracy, completeness, appropriate approvals, funding information, and compliance with state, system, and institutional requirements.
Maintains supplier records and procurement files and updates information as needed to support accurate records, reporting, and audit requirements.
Communicates and coordinates with Accounts Payable to support proper and timely payment of invoices and assists with assigned purchasing-related reconciliation or accounting activities.
Provides technical and customer-service support to campus departments and employees regarding procurement procedures, purchasing methods, requisitions, purchase orders, and procurement system processes.
Assists departments with determining appropriate procurement methods and documentation requirements and provides guidance on competitive bidding and purchasing procedures.
Enters and maintains data in procurement and ERP systems; develops queries and reports to gather, analyze, and communicate purchasing information.
Supports supplier relationships by responding to inquiries, assisting with issue resolution, and maintaining professional communication with vendors and internal stakeholders.
Assists with procurement reporting, documentation, records retention, and preparation for internal and external audits.
Conducts research and basic quantitative and quality-assurance reviews to verify procurement information and support purchasing decisions.
Provides training and procedural support to employees on procurement processes and systems, as assigned.
Performs other duties as assigned.