Procurement Specialist
About The Position
We are looking for a Procurement Specialist to join our team to assist with vendor life cycle, onboarding, contracting, performance monitoring, relationship building and contract renewals. This role involves preparing and submitting purchase orders, reviewing them for compliance with GHD Procurement Guidelines, and initiating/negotiating Framework Agreements with preferred vendors. The specialist will also engage with vendors on Environmental, Sustainable and Governance (ESG) topics, work closely with the projects team to understand procurement needs, and negotiate pricing and business terms, coordinating with the Legal Department to minimize risk. Additionally, the role supports Sustainable Procurement reporting and analysis, accurately enters data into vendor management and procurement systems, liaises with suppliers regarding deliveries, collaborates with Accounts Payable to resolve discrepancies, reviews and closes out purchase orders, maintains procurement files, and completes purchasing requests and transactions.
Requirements
- At least 3 years of experience utilizing contract management and/or procure to pay system
- Proficiency in Microsoft Office suite of products including Outlook, Teams, Word and Excel
- Strong communication skills and problem-solving skills
- Strong understanding of contractual agreements
- Ability to prioritize and multitask
- Proactive attitude towards work, teamwork, and cooperation
Nice To Haves
- Degree or certification in business administration, procurement, finance, or related field preferred
- Experience with Salesforce and BST cost accounting software application is an asset
- Bilingual in English and French is considered an asset
Responsibilities
- Prepare and submit purchase orders for goods and services consistent with contract requirements
- Review purchase orders for compliance in accordance with GHD Procurement Guidelines
- Initiate and negotiate Framework Agreements with preferred vendors
- Assist with vendor onboarding and prequalification
- Engaging and discussing Environmental, Sustainable and Governance (ESG) with vendors
- Work closely with the projects team to understand details of procurement requirements
- Negotiate pricing and business terms and, when appropriate, coordinate with Legal Department to minimize risk
- Assist with Sustainable Procurement reporting and analysis
- Accurately enter data in vendor management and procurement systems
- Liaise with suppliers regarding delivery of goods and services
- Collaborate with Accounts Payable to resolve discrepancies between purchase orders and vendor invoices
- Review and closeout purchase orders
- Maintain Procurement files
- Completes purchasing request and transactions
Benefits
- Employee-owned company
- Equal employment opportunities
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
