Procurement Specialist

State of Montana•Fort Harrison, MT

2d•Onsite

About The Position

The Montana Department of Military Affairs (DMA) is seeking a Procurement Specialist to join the Director’s Office. The Director’s Office provides centralized oversight and support for budgeting, fiscal management, payroll, human resources, purchasing, information technology, property control, and policy development. This office also assists in interpreting rules, regulations, and statutes for all departmental programs. Position Overview The Procurement Specialist manages procurement and contract operations for the department, excluding the Construction and Facilities Management Office (CFMO). This position determines and executes proper procurement methods, and issues purchase orders or contracts. Responsible for contract monitoring throughout the life of the contract. Provide technical assistance to contractors and DMA staff, and provide training on procurement policies, laws, and regulations to DMA staff.

Requirements

Associate degree in business administration, public administration, communications, procurement, accounting, finance, or a related field; and
One (1) to two (2) years of procurement or related experience.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Ability to analyze and interpret contract documents and procurement regulations.
Successful completion of a background check is required.

Nice To Haves

Bachelor’s degree in business administration, public administration, communications, procurement, accounting, finance, or a related field.
Knowledge of accounting, bookkeeping, and/or purchasing principles and practices.

Responsibilities

Manage procurement and contract administration activities, including policy updates, goal setting, and operating procedures.
Procure supplies and services for the Director’s Office and provide procurement support to other divisions as needed.
Plan, organize, and coordinate purchasing operations in accordance with state laws, regulations, and delegated authority.
Administer contracts and purchase orders to ensure compliance and successful project completion.
Coordinate with internal and external stakeholders to ensure understanding of procurement requirements.
Support acquisition of a wide range of goods and services, including facility maintenance agreements, specialized materials, and operational support items.
Maintain accurate records and ensure adherence to timelines and compliance standards.
Asset management, lease management, PCIIS reporting
Credit card (Procards and WEX) management, including approvals in the Travel & Expense system.
W9 and EFT processing
Allocation and payment processing of agency fixed costs