Procurement Specialist lll

Aflac, Incorporated•Columbus, GA

15d•$44,000 - $60,000•Hybrid

About The Position

Aflac is hiring a Procurement Specialist for a hybrid role based in Columbus, Georgia. The employee is expected to work at an Aflac office at least 60% of the work week and from home within the continental United States for the remaining portion; the specific schedule will be discussed with leadership. The role supports purchasing operations by processing requisitions and orders, coordinating with vendors and internal teams, resolving purchasing and billing issues, researching vendors and products, and maintaining purchasing records and databases. It also supports flower orders, donation requests, budget and vendor reconciliation inquiries, reporting, and equipment-disposal decisions.

Requirements

High school diploma or equivalent.
Three years of related work experience, or an associate’s degree in a related field and one year of related work experience, or an equivalent combination of education and experience.
Experience in purchasing or contract administration.
Proficiency and experience using the Microsoft Office business suite.
Proficiency using the SQL TIME purchasing system and other departmental databases and software systems.
Knowledge of the company’s organizational and functional structure and of purchasing and invoicing procedures and processes.
Basic understanding of Generally Accepted Accounting Principles (GAAP) terminology and concepts.
Proficiency using basic office equipment, including a calculator, laser printer, fax, and copier.

Nice To Haves

Accredited Purchasing Practitioner (A.P.P.) designation.

Responsibilities

Calculate order costs, including unit prices, quantities, taxes, and shipping and handling; verify received orders against purchase orders and invoices; and update relevant purchasing databases.
Serve as a point of contact among vendors, staff, and management; communicate purchasing policies and procedures; discuss purchases; resolve discrepancies; answer questions; provide product or service information and order-status follow-up; and coordinate late deliveries, damaged goods, replacements, credits, and repairs.
Enter requisitions in Khameleon on behalf of Support Services for forms and print collateral used by the Aflac Field Force, and communicate purchase-order information to Communicorp for order processing.
Correct or adjust incorrect billing, partial shipments, and returns; prepare journal vouchers, deposits, check requests, credit checks, and credit memorandums for review and approval; maintain copies of approved transactions; and submit original documents to accounting.
Review catalogs or obtain vendor quotations to identify favorable prices consistent with quality, quantity, specifications, delivery, payment terms, and vendor reliability; research products and vendors, provide product data to originating departments, and make purchasing decisions.
Prepare ad hoc reports and provide administrative support to other purchasing staff as requested.
Serve as the primary point of contact for flower orders and donation requests and ensure compliance with Aflac guidelines.
Respond to inquiries and provide information to assist with reconciliation of budgets, vendor statements, and past-due notices.
Work with management, department representatives, and vendors to determine appropriate and cost-effective equipment-disposal methods.
Perform other duties as required.

Benefits

Medical, dental, and vision coverage.
Prescription drug coverage.
Health care and dependent care flexible spending accounts.
Aflac supplemental Accident, Cancer, Critical Illness, and Hospital Indemnity policies offered at no cost to employees.
401(k) plans.
Annual bonuses.
Opportunity to purchase company stock.
11 paid holidays annually.
Up to 20 days of PTO to use for any reason annually.
State-mandated sick leave, if eligible.
Other leaves of absence, if eligible, including adoption and parental leave.