Procurement Specialist

Columbia Bank•Lakewood, WA

7d•Onsite

About The Position

The purpose of this role is to document through purchase orders the financial commitments of the company to ensure proper financial controls are in place. This role will execute purchase requisitions and transition them into the appropriate purchase order type. The role will also be responsible for managing their purchase orders for receiving, invoicing discrepancy resolution, and proper purchase order management. This role will liaison with the purchasing manager, business unit requestors, finance, accounts payable, and any other associate involved in the procure to pay space. Create purchase orders to record purchases from any type of financial commitment made across the company including; requisitions, contracts, catalogs, punchouts, etc. Conduct proactive maintenance, changes, and updates to open purchase orders that reflect current financial commitments. Monitor purchase order and invoicing issues, troubleshoot issues preventing matching and payments to suppliers. Coordinate pro-actively and effectively coordinate with requestors, accounts payable, finance, and any other department involved in the procure-to-pay space with new purchase or in the mentoring and/or maintenance of existing orders. Maintain an accurate open purchase order, past due purchase order, and open-receiver list that is reflective of the financial commitments across the company. Oversee the procure-to-pay process flow and continue to monitor, and if necessary, correct its effectiveness. Facilitate and maintain effective supplier and internal stakeholder relationships. Perform and run RFPs in conjunction with internal business partners and with assigned categories of spend. Maintain cost-effective supplier selections throughout this bidding process. Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training. Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become “Business Bank of Choice” May perform other duties as assigned.

Requirements

Proficiency in system processing of purchase order types, requisitions, catalogs, punchouts, etc.
Intermediate experience with purchase order maintenance and management.
Basic experience with supplier management practices with RFx’s, contract negotiations, supplier accountability, supplier business reviews, and supplier issue remediation and de-escalation.
Experience with the P2P end to end value chain and understanding how purchasing fits into the overall value chain.

Nice To Haves

Bachelor's degree in Business, Accounting, Economics or Supply Chain Management preferred
2-4 years of negotiations training, TCO training, Project Management experience preferred

Responsibilities

Create purchase orders to record purchases from any type of financial commitment made across the company including; requisitions, contracts, catalogs, punchouts, etc.
Conduct proactive maintenance, changes, and updates to open purchase orders that reflect current financial commitments.
Monitor purchase order and invoicing issues, troubleshoot issues preventing matching and payments to suppliers.
Coordinate pro-actively and effectively coordinate with requestors, accounts payable, finance, and any other department involved in the procure-to-pay space with new purchase or in the mentoring and/or maintenance of existing orders.
Maintain an accurate open purchase order, past due purchase order, and open-receiver list that is reflective of the financial commitments across the company.
Oversee the procure-to-pay process flow and continue to monitor, and if necessary, correct its effectiveness.
Facilitate and maintain effective supplier and internal stakeholder relationships.
Perform and run RFPs in conjunction with internal business partners and with assigned categories of spend.
Maintain cost-effective supplier selections throughout this bidding process.
Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training.
Keeps up to date on regulation changes.
Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.
Takes personal initiative and is a positive example for others to emulate.
Embraces our vision to become “Business Bank of Choice”
May perform other duties as assigned.

Benefits

comprehensive healthcare coverage (medical, dental, and vision plans)
a 401(k)-retirement savings plan with employer match for qualifying associate contributions
an employee assistance program
life insurance
disability insurance
tuition assistance
mental health resources
identity theft protection
legal support
auto and home insurance
pet insurance
access to an online discount marketplace
paid vacation, sick days, volunteer days, and holidays