Procurement Specialist

The Moorings Park Institute Incorporated • Naples, FL

7d

About The Position

The Procurement Specialist supports Moorings Park’s purchasing and accounts payable functions by processing purchase orders and invoices, maintaining vendor and purchasing-system information, administering organizational credit cards, assisting departments with procurement and invoice-related issues, and coordinating designated physical inventories. The position serves as a purchasing-system power user and liaison among departments, suppliers, Purchasing, and Accounts Payable. The Procurement Specialist also provides backup support for the Accounts Payable Specialist and Inventory Control Coordinator.

Requirements

• Excellent oral and written communication skills in the English language required.
• During emergencies or natural disasters, may be required to remain on duty for the duration of the event.
• High School Diploma or equivalent
• One to two years of experience in procurement, purchasing, accounts payable, inventory coordination, or a related administrative financial function.

Nice To Haves

• Experience in senior living, healthcare, hospitality, or a nonprofit environment is preferred.

Responsibilities

• Serve as the primary departmental contact and power user for the purchasing and invoice-processing system, maintaining system information and assisting users with routine questions and issues.
• Coordinate vendor setup and maintenance in accordance with established Purchasing and Accounts Payable procedures, including collecting documentation, confirming required approvals, and maintaining accurate vendor information.
• Assist departments with purchasing, invoice-processing, supplier, and system-related issues; monitor open matters and communicate resolutions or required follow-up.
• Administer organizational credit-card activities, including establishing approved cardholders, maintaining records, monitoring outstanding approvals, assisting with transaction coding, and escalating unresolved compliance issues.
• Coordinate designated physical inventories for Dining, Information Technology, and Facilities, including scheduling counts, compiling results, investigating differences with the responsible departments, and confirming completion of reconciliations.
• Process assigned purchases, including name tags, business cards, mission and appointment cards, cell phones, and other items designated by the Director of Purchasing.
• Assist the Inventory Control Coordinator and provide backup support for health-services supply replenishment across Moorings Park campuses, as assigned.
• Maintain purchasing and vendor records in accordance with established documentation and record-retention requirements.
• Provide backup support for the Accounts Payable Specialist, including invoice processing and preparation of weekly payment schedules in accordance with established approval procedures.
• Monitor routine supplier inquiries, vendor statements, and invoice discrepancies; research issues and coordinate resolution with the appropriate department or Accounts Payable representative.
• Maintain vendor forms and supporting documentation and follow up on missing information or approvals.
• Assist with tracking certificates of insurance and follow up on missing or expired documentation in accordance with established requirements.

Benefits

• FREE health and dental insurance
• FREE telemedicine services for medical and behavioral health needs
• Vision insurance
• Company-paid life insurance and short-term disability coverage
• Generous Paid Time Off (PTO) program
• Health Savings Account (HSA) with employer contribution
• Retirement plan with employer match
• Tuition reimbursement program
• Wellness program with complimentary access to our on-site fitness center
• Corporate discount programs
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED