Procurement Specialist
About The Position
As our Procurement Specialist, you will play an integral role in supporting our hotels with efficient, compliant, and cost-effective purchasing practices. You will partner with property leaders, Accounting, vendors, and Corporate teams to strengthen procurement processes, identify savings opportunities, and ensure purchasing activity aligns with company standards. This role is ideal for someone who is analytical, organized, solutions-oriented, and takes ownership of vendor relationships, purchasing processes, and continuous improvement. You will support multiple hotels by improving purchasing efficiency, strengthening vendor partnerships, identifying cost-saving opportunities, and ensuring procurement practices are consistent, compliant, and aligned with company standards. Your work will directly contribute to profitability, operational efficiency, and the quality of products and services delivered across our hotels.
Requirements
- Bachelor’s degree required.
- Proficiency in Microsoft Excel, Word, and procurement systems.
- Strong communication and relationship-building skills.
- Ability to collaborate effectively with property leadership, Accounting, Corporate teams, and vendors.
- Highly organized with strong attention to detail and follow-through.
- Ability to manage multiple priorities across multiple hotels.
- Ability to work extended hours as needed to support urgent operational requirements.
Nice To Haves
- 3–5 years of procurement, purchasing, sourcing, or vendor management experience preferred.
- Hospitality, construction, engineering, or technical services experience preferred.
- BirchStreet or similar E-Procurement system experience preferred.
- Strong knowledge of purchasing, vendor vetting, pricing, sourcing, and receiving processes.
- Strong analytical and problem-solving skills with the ability to identify cost-saving opportunities.
Responsibilities
- Support hotels with purchasing, sourcing, and receiving activities to ensure efficient and cost-effective procurement.
- Maintain and update the E-Procurement system, including sourcing products and services and supporting vendor vetting.
- Identify opportunities to reduce costs while maintaining product quality and service standards.
- Monitor purchasing activity and help ensure purchases follow approved procedures and company standards.
- Conduct periodic E-Procurement training for new managers and promote consistent system usage across hotels.
- Partner with Hotel General Managers, Financial Controllers, Engineering Directors, and Department Heads to identify competitive pricing and sourcing opportunities.
- Maintain strong relationships with key vendors and support effective vendor performance.
- Work closely with Hilton Supply Management (HSM) to maximize participation, purchasing opportunities, and available rebates.
- Support vendor setup, evaluation, and ongoing compliance requirements.
- Partner with Corporate Accounts Payable to resolve invoice discrepancies, payment issues, and vendor-related concerns.
- Monitor pricing trends and purchasing activity to support accurate forecasting and budgeting.
- Analyze vendor performance, pricing, and market trends to identify savings and process improvement opportunities.
- Communicate significant pricing changes and purchasing trends to Hotel General Managers and Financial Controllers.
- Prepare ad hoc reports and analysis to support procurement decisions and business objectives.
- Ensure procurement activities comply with Millennium Hotels & Resorts policies, ethical standards, internal controls, and applicable regulatory requirements.
- Support vendor vetting processes designed to reduce fraud and compliance risk.
- Maintain accurate procurement records and documentation.
- Promote consistent purchasing practices across hotels and support a culture of accountability and operational excellence.
- Build strong working relationships with property leadership, Accounting, Operations, Engineering, Department Heads, Corporate teams, and vendors.
- Communicate effectively and provide timely support to multiple hotels.
- Manage competing priorities and respond to urgent procurement needs in a fast-paced environment.
- Identify opportunities to improve processes, systems, and service levels across the organization.
Benefits
- Medical, Dental & Vision Insurance
- Company-paid Life and AD&D Insurance
- Short-Term and Long-Term Disability Coverage
- 401(k) Retirement Plan with Company Match (where applicable)
- Paid Time Off & Paid Holidays
- Hotel Room Discounts across our global portfolio
- Employee Assistance Program (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
