Procurement Specialist

Commonwealth Senior Living Corporate Office•Charlottesville, VA

2d•Onsite

About The Position

The Procurement Specialist is responsible for managing vendor relationships, sourcing products and services, and ensuring smooth procurement operations across multiple communities. This role involves coordinating with internal teams, negotiating contracts, resolving invoice issues, and maintaining compliance with company standards. The ideal candidate will have strong technical skills, excellent communication abilities, and a proactive approach to problem-solving. Position: Monday - Friday, 8 am - 5 pm, This position is an on-site role in Charlottesville, VA

Requirements

Bachelor of Business Administration is preferred; however, adequate experience will suffice.
Proficiency in Microsoft 365 (Excel, Outlook, PowerPoint, Teams, SharePoint).
Experience with Yardi systems and vendor integrations.
Adobe Acrobat for PDF editing and creation.
Ability to communicate professionally with vendors and internal teams.
Comfortable with public speaking and presentations.

Nice To Haves

Background in procurement, vendor management, and contract administration.
Knowledge of GPO’s (Group Purchasing Organizations) focusing on medical, food, supply services, and related procurement processes is a plus.

Responsibilities

Vendor Management
Set up new vendors and request required documentation (COI, W-9).
Conduct annual vendor reviews and manage conflict resolution.
Build partnerships and maintain positive vendor relations.
Attend industry events (Premier/Innovatix, US Foods) to identify new vendors and products.
Negotiate pricing conjunction with quality and cost as markets fluctuate.
Product & Service Procurement
Recommend new products for inclusion in order guides and vendor platforms.
Submit product or vendor issues to Group Purchasing Organizations or non-GPO organizations.
Request warranty information and assist with manufacturer claims.
Oversee equipment purchases, quotes, and warranty processes.
Contract & Agreement Management
Prepare and manage service contracts in Yardi, ensuring timely renewals.
Collaborate with regional teams to obtain agreements by category.
Implement new processes for vendor scope of work and contract packet approvals.
Contract compliance from vendor partners and within the organization.
Accounting & Administrative Support
Resolve invoice discrepancies and credit holds.
Manage Amazon accounts and outstanding balances.
System Integration & Reporting
Integrate vendor systems with Yardi and monitor Procure to Pay service contracts.
Responsible for all contracts in Yardi and management for continual renewals.
Culture Ambassador - Models the core values of the company: We Care About People We Do the Right Thing We are Passionate, Have Fun, and Celebrate Success We Speak Up! It’s Our Responsibility We Take Ownership and Add Value We are Respectful
Ensures all personnel exemplify the core values of the company at all times.
Create and drive the sales culture.