Procurement Specialist

City of Bellevue • Bellevue, WA

12h • Hybrid

About The Position

The City of Bellevue is looking for a Procurement Specialist to be part of the Finance and Asset Management department. This position will be responsible for the administration of procurement processes including both pre and post-award functions that include specification review, solicitation planning, advertisement, solicitation receiving, bid opening, evaluation and determination of successful bidder, award, retainage, amendments/change order processing, contract development, and closeout. At the City of Bellevue you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability, and commitment to service, and take pride in the work they do. You'll work in an environment where being innovative, collaborative, and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. It's what makes The City of Bellevue an exciting place to work, live, and explore.

Requirements

• Graduation from an accredited two-year college or university with a degree in accounting, business, or related field.
• Two or more years of responsible related experience.
• Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
• Proven experience with providing guidance to department staff on procurement objectives and advising customers/clients on procurement requirements and strategize to facilitate and expedite the procurement process, requiring critical thinking and analysis.
• Responsible for overseeing the development and preparation of complex procurement processes, including evaluation criteria, responsibility and qualification criteria, contract terms and conditions, insurance, and retainage/bond requirements.
• Ability to remain flexible to meet constantly changing and sometimes opposing demands.
• Monitor and collect data to assess accuracy and integrity; analyze data; ensure compliance with applicable standards, rules, regulations, and systems of internal control; interpret and evaluate results, prepare documentation; create financial reports and/or presentations.
• All competencies identified for this position are listed below: Customer Focus, Innovation, Instills Trust, Communicates Effectively, Action Oriented, Decision Quality, Nimble Learning, Manages Complexity, Plans & Aligns, Professional & Technical Knowledge.

Nice To Haves

• Functional Oversight: Oversee and administer a process or function to ensure compliance with appropriate laws, policies, and procedures and meet appropriate goals and objectives. Participate in development of goals, objectives and measures related to the process or function for inclusion in strategic plans. Propose or participate in process improvements related to the function. May support clients in accomplishing objectives related to the function. May be required to work with clients to implement changes to processes or function.

Responsibilities

• Advise customers/clients on procurement requirements and strategize to facilitate and expedite the procurement process, requiring critical thinking and analysis.
• Responsible for overseeing the development and preparation of complex procurement processes, including evaluation criteria, responsibility and qualification criteria, contract terms and conditions, insurance, and retainage/bond requirements.
• Provide guidance to department staff on procurement objectives in terms of solicitation schedule, proper procurement procedures such as evaluation of bid or proposal irregularities, protests, contractor inquiries, prevailing wage, Title VI requirements, OWMBE requirements and federal grant requirements.
• Assist in the procurement process by processing quotes, requisitions, preparing and publishing solicitations, scheduling solicitation openings, coordinating or leading pre-solicitation conferences, reviewing and analyzing contracts, routing contracts for approval and execution, monitoring vendor performance and mitigating claims and disputes.
• Review solicitation and contract documents for compliance with state and local laws, policies, procedures, and other legal requirements associated with public bidding and contracting.
• Act as a liaison with department staff, contractors, vendors, and the general public.
• Provide research and guidance regarding procurement, mediating and resolving contractual issues, offering solutions to problems, soliciting new vendors, facilitating meetings, and partnering to find solutions.
• Monitor and keep appraised of legislative updates pertaining to procurement.
• Make recommendations for improvements and updates.
• Maintain vendor contacts, handles adjustments to purchase orders for changes in materials and/or price adjustments and carries out follow-up procedures to expedite or coordinate deliveries.
• Oversees city surplus program to ensure proper disposal and sale of city assets.
• Respond to Public Records Requests.
• Manage and update procurement related policy and procedure documents.

Benefits

• New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree